I'm sure it's been said by now, but you really should be looking at a content management system. There are several vendors out there that sell various types of document control systems; Pilgrim, Master Control, I'm sure Oracle has something that does that. There are also open source frameworks that you can develop in-house like Drupal. All of those are online document management systems. Users upload documents to them. File naming conventions can be enforced as well as directory structure etc. Many of them allow for document collaboration and approval. It's a complex problem, and a valuable solution will take some serious thought and time. I've heard some people use google documents, but for a company of your size I wouldn't recommend it. In any case, folders on network drives are NOT the answer.
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I'm sure it's been said by now, but you really should be looking at a content management system. There are several vendors out there that sell various types of document control systems; Pilgrim, Master Control, I'm sure Oracle has something that does that. There are also open source frameworks that you can develop in-house like Drupal. All of those are online document management systems. Users upload documents to them. File naming conventions can be enforced as well as directory structure etc. Many of them allow for document collaboration and approval. It's a complex problem, and a valuable solution will take some serious thought and time. I've heard some people use google documents, but for a company of your size I wouldn't recommend it. In any case, folders on network drives are NOT the answer.