Email transmissions often are considered to be "records" of an organization. Thus, they are subject to that organization's compliance requirements.....regulatory, statutory, and are subject court-related discovery requirements. Merely deleting emails based on age is... how might one put it... "stupid, stupid, stupid" and can often lead to some rather unpleasant consequences in court.
I'd recommend that you refer whoever the misguided souls who developed this policy might be to ARMA International (http://www.arma.org) where they can learn a bit more about how emails should be "declared" to be records or determined not to be records, and then retained according to that organization's records retention requirements.
doug
Slashdot Mirror
Email transmissions often are considered to be "records" of an organization. Thus, they are subject to that organization's compliance requirements.....regulatory, statutory, and are subject court-related discovery requirements. Merely deleting emails based on age is... how might one put it... "stupid, stupid, stupid" and can often lead to some rather unpleasant consequences in court. I'd recommend that you refer whoever the misguided souls who developed this policy might be to ARMA International (http://www.arma.org) where they can learn a bit more about how emails should be "declared" to be records or determined not to be records, and then retained according to that organization's records retention requirements. doug