You're describing an exact issue/situation for which our company has designed a solution.
Our solution is a network appliance which, when plugged into your network, automatically searches for all documents in that network and stores them (in an encrypted format) for easy, instant search and instant access. Simple keyword(s), dates, numbers and et cetera will instantly show relevant document(s). It is both intuitive and extensible. New documents are automatically added to the database.
It allows secure access both within your network and remotely, all secure and encrypted, for sharing and collaboration. Further, if desired, we have the ability to provide secure, AES encrypted within your network to our remote backup facilities.
Perhaps most importantly, we DO NOT data mine client data. If fact, all of our solutions are encrypted (only your organization has the key) to specifically prevent data mining, digital theft, etc. Most providers, such as google docs, drop box, etc. do not provide a comparable level of protection that we do.
In your situation, you may find that Bob himself can use this as an valuable tool to "augment" his management of your system. One additional benefit of our appliance is its use as an auditing tool, to root out and find misfiled and duplicate files/documents.
Best of all, our appliance does not "require" maintenance. While we *strongly* suggest our clients take advantage of our 24/7 system monitoring, automated backups and automatic/free updates, the design of our system will allow for stand alone usage. As such, if Bob were to leave, our appliance can act as his automated digital secretary.
You may convince Bob that this "tool" will help both him in his role and your organization overall, but it also represents as business continuity tool hedging against nature as well human nature.
I invite you to further explore our offering. Visit clerk123.com and let us know if you would at least want our expertise on the topic.
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Vanderhot,
You're describing an exact issue/situation for which our company has designed a solution.
Our solution is a network appliance which, when plugged into your network, automatically searches for all documents in that network and stores them (in an encrypted format) for easy, instant search and instant access. Simple keyword(s), dates, numbers and et cetera will instantly show relevant document(s). It is both intuitive and extensible. New documents are automatically added to the database.
It allows secure access both within your network and remotely, all secure and encrypted, for sharing and collaboration. Further, if desired, we have the ability to provide secure, AES encrypted within your network to our remote backup facilities.
Perhaps most importantly, we DO NOT data mine client data. If fact, all of our solutions are encrypted (only your organization has the key) to specifically prevent data mining, digital theft, etc. Most providers, such as google docs, drop box, etc. do not provide a comparable level of protection that we do.
In your situation, you may find that Bob himself can use this as an valuable tool to "augment" his management of your system. One additional benefit of our appliance is its use as an auditing tool, to root out and find misfiled and duplicate files/documents.
Best of all, our appliance does not "require" maintenance. While we *strongly* suggest our clients take advantage of our 24/7 system monitoring, automated backups and automatic/free updates, the design of our system will allow for stand alone usage. As such, if Bob were to leave, our appliance can act as his automated digital secretary.
You may convince Bob that this "tool" will help both him in his role and your organization overall, but it also represents as business continuity tool hedging against nature as well human nature.
I invite you to further explore our offering. Visit clerk123.com and let us know if you would at least want our expertise on the topic.
Thank you in advance for your consideration.
Regards,
staff [at] Clerk123.com