I have done tech/engineering support for Cisco (formerly Latitude) MeetingPlace systems for the last 5 years with a full-service reseller (I'm not with Cisco, hopefully this doesn't come off as a sales pitch.) It's a great but fairly expensive solution, and definitely not fool-proof (nor executive-proof.)
A Cisco 8106 (the small MeetingPlace server option) + at least one Cisco MCS gateway (required with all MeetingPlace purchases - required network-based backups from MeetingPlace) is quite a bit to bite off. The MCS can be $10K+ by itself. This doesn't even include licensing for a Web gateway (the computer based presentation / annotating), or any type of video conferencing integration.
So it might not be the way to go, especially if it's not going to be a heavily utilized solution.
As other posters have mentioned as well, it might be worth it to consult with someone who designs meeting rooms full-time rather than piece together a few things yourself. Getting the technology put in place is one thing, but getting a functional and elegant meeting room set up is an entirely different proposal.
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I have done tech/engineering support for Cisco (formerly Latitude) MeetingPlace systems for the last 5 years with a full-service reseller (I'm not with Cisco, hopefully this doesn't come off as a sales pitch.) It's a great but fairly expensive solution, and definitely not fool-proof (nor executive-proof.)
A Cisco 8106 (the small MeetingPlace server option) + at least one Cisco MCS gateway (required with all MeetingPlace purchases - required network-based backups from MeetingPlace) is quite a bit to bite off. The MCS can be $10K+ by itself. This doesn't even include licensing for a Web gateway (the computer based presentation / annotating), or any type of video conferencing integration.
So it might not be the way to go, especially if it's not going to be a heavily utilized solution.
As other posters have mentioned as well, it might be worth it to consult with someone who designs meeting rooms full-time rather than piece together a few things yourself. Getting the technology put in place is one thing, but getting a functional and elegant meeting room set up is an entirely different proposal.