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Techs Discover End Users Aren't So Bright
hkypipe writes "In response to a CNN story slamming tech support, a former tech fired back. He correctly points out that much of the trouble end users have with their PCs can be traced to their skillset, which in many if not most cases would make them more qualified to operate an Etch-A-Sketch." Not everyone who calls support is clueless though. How many of us have had to sit on hold for hours and reformat a hard drive as DOS just to convince the tech support lackey on the other end that a hard drive really is bad? The article also covers other factors like scripted support, and per-customer time limits, which can make for a poor tech support experience.
Well I never! Here I was thinking people always read the manual, always took the time to understand what they were trying to do, always listened to instructions and never tried to do something stupid.
Who'd have thought?!
My personal favorite is when the RoadRunner tech support drone refuses to believe that some computers don't need to be rebooted to change network settings. But no matter what you tell them, they refuse to put down their precious script and accept that maybe, just maybe, I'm not running windows.
Quantum materiae materietur marmota monax si marmota monax materiam possit materiari?
Before tech support people rant about the lack of knowledge of their users, remember that it isn't the user's job to be an expert in use of the software or hardware - but it is their job, and it is one they often fail at.
i'm a tech, and I have to treat the customers as dumb, otherwise I find us getting out of synch, or assume the customer knows what an icon is or something.
The problem being if you treat a user as intelligent, they'll catch you out by not bothering to tell you about something i would regard as blindingly obvious.
For example:
I was talking to a user who was trying to set up one of our mail accounts. When i tried to talk him through outlook expres setup, he irately pointed out that he'd be and engineer for 5 years and knew what he was doing. He tried to tell me that there was a problem with his mail account, despite the fact that I logged int it fine.
It turns out he'd broken his DNS somehow, and my standard debug procedure, had he acted like a dumb user would have been far faster....
can you send mail? no?
can you see our web page? no? your problem.
wahey, a early post!
That's a great site. I like this gem:
Let's not confuse the roles of a repairman and an instructor, both of which can come into play in technical support. The repairman is paid to come in, fix something, and leave. You don't care how the Roto-Rooter guy cleans out your pipes, or what goes into the tar-paper the roofer uses to repair your leaking roof. However, when you call technical support and ask how to do something, you are not asking for repair -- you're asking for instruction. You are asking to be taught: perhaps only to be taught a specific, limited task (like defragging your hard drive, or getting your cable modem to sync) -- but this is still very different from asking for repair.
Repair doesn't involve your understanding or acceptance -- just get out of the way and let the repairman do his job. However, teaching doesn't work that way. In order to learn, you must be receptive -- willing to learn. You must already know the prerequisites to whatever it is you're being taught. And you must not willfully resist instruction -- as by being impatient, calling your teacher rude names, or demeaning the subject at hand: "I don't need to know what a hard drive is, I'm not some kind of nerd. Just tell me what to do to maaake it goooo!"
Think about the question you are asking the tech-support guy. Whenever that question begins with "How do I ... ?" you are asking to be taught. Make sure that you are ready to be a good student.
I always find it difficult to jump in the rink with other techies complaining about the naivity of users.
If users suddenly started understanding the technology, 1/2 of the people on slashdot would be out of a job - and not just the clueless ones.
People calling tech support lines have bought a product which is meant to do something. The fact that they can't work it out even when everything is working is the fault of a bad UI - not the users.
When things are broken - tech support get paid to fix problems because people either can't do it or don't have the permissions to do it. For those working in tech support - stop whining as long as these people are providing your pay cheque.
And yes, I'll just in with the obligatory "I used to work in front-end and network support". Users seemed to appreciate the fact I wasn't judging them for going snowboarding and clubbing instead of sitting at home learning how to use our products.
I work in tech support. I actually don't mind helping old people learn to use computers, because I am fortunate enough to work without a time limit. Most people are friendly if you are patient and don't talk down to them.
Know what is 100 times more annoying than the computer illiterate? Computer experts. That's right, slashdot readers are the bane of my existence.
That fact that you can write software/build a network from paperclips and phone line/replace a hard drive does not mean you haven't forgotten your password. I have talked to hundreds of computer geniuses who wanted to go "Off script" only to realize that their password was l33thax0r3, not l33thax0r4. How about you just take two seconds and clear your browser cache instead of giveing me your resume?
Web designers are worse. Apparently, being a web designer means you don't have to read the most basic instructions on any website. If you can't login with your eyes closed, then they could have done a much better job with the site.
Keep in mind, no matter how many times you TELL me what a smart guy you are, I have no way of telling if you really know how to diagnose a bad hard drive, or if you're one of the many people who thinks "surge protector turned off" and "bad hard drive are the same thing. Save some time and answer a few simple questions.
Of course, if you really are the the genius you would have me beleive, do us both a favor and don't call. I'm sure you'll get it figured out.
A few years back I had the VP of a department call because his laptop suddenly shut down. I went to look and found that the power supply wasn't plugged in. He turned red, looked at em and said "I should have known better". I replied by telling him not to worry about it, as long as he did his job of keeping the company running, I'd do mine of making sure his laptop worked.
Point is, end users aren't stupid, they simply have other things they do, and what we find intuitive, they may not. It's tech supports job to help them, and make them feel better about it when you walk off into the sunset.
Years ago, I had a Sun Enterprise 150 as my "home box" -- it's basically an Ultra-1 with a bunch of disk; looks a lot like an E450.
Anyhow, my cable modem stopped working one day. So, I called tech support, and told them. Long story short, I was a student at the time, and since the University had a deal with Cogeco, they felt obligated to at least not tell me to fuck off because I wasn't running Windows... but they weren't much help, either. After consulting with his boss, my telephone lacky got back to me -- "I'm sorry sir; Suns don't work on the internet".
I felt like reaching right through my phone and choking the living daylights out of him!
It turns out the local cable installer had put a one-way filter on line.
Assholes.
Do daemons dream of electric sleep()?
For example, we have Dell servers where I work, that have RAID arrays. Sometimes a disk fails, so we grab our spare (we keep one spare for each type of RAID so that we can quickly rebuild in case of a failure) and pop it in, and it rebuilds and all is happy.
Then comes the hard part; convincing Dell support to send us a replacement disk, under warranty. Even though their own hardware reported the disk was bad, and the spare disk formatted and rebuilt fine, they insist that we run diagnostics on the disk. Running them, of course, would require that we down a production server! I once spent a good deal of time explaining this simple concept of not being able to down a production server to verify a disk is bad, when we already know it is.
Eventually we manage to convince them to give us an RMA and cross ship us a replacement disk, but not after a lot of hair-pulling and grinding. Speaking of grinding, sometimes we fib and tell them the disk was grinding to speed the process.
Tech support people: Stop ASSUMING your customers are idiots. Especially system administrators at your customer sites. We know when a disk is bad!
Your post shows the amount of experience you have. It's very low.
Here's what I do:
Me: Hello, helpdesk.
user: I can't get on the internet.
Me: Okay, what happens when you try to get on the internet?
###
Notice I don't try to ask anything technical here, about anything the user probably doesn't know, like the operating system they use. My response gives much better results.
###
user: Um, it gives me an error
###
Responses vary. Sometimes they'll actually give me the error. If I wanted to know what the operating system was, I would know from the error. Like if they said "It says 'error 691'" I would know right away both that they're using windows, and that their password is wrong.
###
Me: What does the error say? I'd need that information to find out the problem.
### again, no technical knowledge required.
user: I don't have it in front of me right now, I closed that window.
Me: Okay, can you try to connect to the internet right now, or do you have to hang up the phone first?
user: I've got a second phone line. Lemme try this again.
###
It's not always this way, but I want to be somewhat brief. If the user answers that he has to hang up first, then I tell him that he should write down any error message he gets and call us back. Sometimes this is where he reveals he has ADSL, which again, is very helpful.
###
user: it says "The computer you are dialing is not answering" And I can hear a voice coming from the computer. Oh, it's starting to dial again.
###
Here we see why we didn't get the error message earlier. Oftentimes, the user will leave the error message on the screen before calling us, because they know they'll need it.
###
Me: Okay, click cancel, we don't need this window anymore. Can you see your "My Computer" icon?
###
Notice I said "your 'my computer' icon" not "my computer." Microsoft has always irritated me with that little naming convention.
###
user: No, I just see "This page cannot be displayed."
Me: Okay, close this window. Umm, for that matter, close anything you have open right now.
user: okay, all I can see now is my icons.
Me: Okay, double-click on the My Computer icon, and then open Dial up networking.
###
Two steps at a time, max. Even YOU couldn't follow instructions much more complex than that unless they were written down.
###
user: Okay. Now I've got "Make new connection," and "Internet Foo"
###
See, we've just established that the user has windows 95 or windows 98. If he had Me or XP, he wouldn't get this, and I would ask him what he *does* have in this window, and I could figure it out from there. At any rate, I now have the information in our database so we don't have to guess next time.
###
Me: Okay, now right-click on the "Internet Foo" icon...
user: right click?
Me: click with the button on the right side of the mouse. It should pop up a menu.
user: Okay, it says 'connect', blah blah blah
Me: Alright, now click properties at the bottom.
user: right click or left click?
Me: Unless I say otherwise, I always mean left click.
user: okay...
Me: we should see the phone number here. More than likely, we've got the area code in the area code box. Windows will just assume you don't need to dial that unless you're dialling long distance. Just type '604' at the beginning of the phone number in the phone number box.
###
Finish up the call, various troubles getting user to edit text snipped, close windows, haveaniceday.
The user I just walked through here is pretty typical, although perhaps a bit on the slow side and certainly not clued when it comes to computers. You'll notice there's no yelling, no frustration on my part, and most of all, it's not that hard.
I hope this helps.
"No problem. I have the capacity to do infinite work so long as you don't mind that my quality approaches zero."-Dilbert