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Getting Things Done
Allen's idea is to first look at the sources of stress. Whether you're working a cushy corporate job, are self-employed, or are still in college, what makes you feel frustrated and stressed? Unless you have had some major disasters in life, the answer will probably rotate around having too much to do and too little time to accomplish all the tasks. Moreover, people around you don't seem to realize how pressed for time you are as they keep coming up with every possible way to interrupt you.
Business people like to talk about multi-tasking. It fills one with feeling of self-importance, since it's obvious that if one multi-tasks, then he or she is involved in multiple projects, failure on most of which would probably result in the end of human civilization. But as Allen points out (his site contains a promotional WMV/QuickTime video), multi-tasking requires you to persist a bunch of projects (most of them unfinished) in your head.
If you count the time you spend on each actual project, and the time you spend switching between the projects, you'd be surprised how much time is spent on the overhead of going from one project to another. Basically (although Allen doesn't express it in these terms) we all would like to be Knoppix, with everything kept in RAM (our brains), nothing relegated to the hard drive (paper or information-management software), multi-tasking at its best. But as anyone would tell you, Knoppix can be quite resource-intensive, and you do not exactly get screaming speeds with it. We're all wired up like early DOS - single-tasking with everything else assigned to external storage, best at doing one thing at a time, if we're to do it well.
Allen develops a system to deal with projects and everyday interruptions accompanying them. Does the issue that came up require less than 2-3 minutes to respond to? Is it returning a call to confirm the dental appointment or e-mail to another developer saying you agree with his suggestion and would approve of it? If it takes you less than 2-3 minutes, do it right away. Do not file it under "Later," do not postpone it until lunch, because your brain keeps track of this stuff, and this unfinished while loop will be running in your brain, even if consciously you do not think about it every minute. In other words, keep the RAM clean.
Allen advocates the 3-D model, where the Ds stand for "Do it," "Delegate it," "Defer it" and advises all projects and small tasks to be processed in that order. The "Do it" part was described above for the tasks that take just a few minutes. The author promises you'd be surprised how much can be achieved by following this simple rule. At the same time, if the project just requires your approval, and you'd pass it to someone else after that, delegate it. But get it off your mind right away, because it's not yours and thus cannot occupy the precious RAM space. Delegate it -- send the e-mail, fax it away, or transfer it to another person in your organization. And if it's definitely a long task and it needs to be done by you, then defer it to the time slot when you're sure you can sit down and do it (by the time you get rid of all the doable and delegable, you will find yourself with plenty of time left to important projects).
Allen is pretty good at pointing out the various excuses that we come up with to excuse our lack of productivity. The rules sound simple, even simplistic, but that's the key to the efficiency of his system. I liked the author's approach, and adhering to his system seemed to bring a relaxed attitude into my daily schedule, since now I don't have a guilt trip over concentrating on a single task and refusing to multi-task. You can read an interview with an author at About.com. There's also an article about the methodology in Fast Company magazine with descriptive title You can do anything - but not everything. I would recommend this book to anyone who feels stress after work or someone who feels they are not at the top of their productivity and spend too much time doing inessential things.
In his spare time Alex enjoys reading business and technology books. He also keeps a list of free books for readers on a tight budget. You can purchase Getting Things Done from bn.com. Slashdot welcomes readers' book reviews -- to see your own review here, carefully read the book review guidelines, then visit the submission page.
This book is absolutely awesome. I haven't even finished it yet (procrastination), but I have already implemented a few nuggets I've picked up, with great results. I strongly suggest this text for anyone who feels they have time management issues.
Also, here's a nifty diagram related to the system that will make sense once you read the book.
dmiessler.com -- grep understanding knowledge
I have found Hog Bay Notebook (for OS X) to be a great support tool for GTD. If have OS check it out, especially the new 3.5 beta.
What i'd need... ...is a book about how to get things started.
You mean like Guy Kawasaki's book, The Art Of The Start: The Time-Tested, Battle-Hardened Guide For Anyone Starting Anything?
Now you have no excuses.
I find find it hard to imagine you have ever personally worked in the fast food industry.
I did. When I turned 14 I got a job at the local McD's. Later I added Burger King during lunch rush (I'd skip out of class early, run to BK, work, scarf, get to class a tad late).
Believe me when I say this is the most stressful job I've ever had. Your manager may or may not speak the same language as you. Your customers ditto. When the store owner comes in to bust someone's butt, it ALWAYS rolls downhill.
Slick greasy floors (no matter how many times you mop them). A constant barrage of noise. Loading and unloading crate after crate of frozen material in the walk-in. 400F grease splattering nearby.
Your manager knows you're replacable. The customers don't have time to look you in the eye. You'll get yelled at by every 10 year old who forgot to tell you not to put mayo on your burger. YOU know you're in one of the absolute worst dead-end jobs that exist, and you only take it because it's the only one available.
Try it sometime (for 2 years or so) and then come talk to me about how easy we pimple-faced teens could kick back and enjoy our idyllic lifestyle.
-theGreater Ranter.
www.43folders.com
Simple people talk of people, better people talk of events, great people talk of ideas.
It *is* relevant, though. I've written some articles about GTD on my blog...
t y-gtd-getting-things-done.php
t y-gtd-methods-for.php
t y-gtd-pigpog-method.php
Introduction...
http://pigpog.com/michael/blog/2004/07/productivi
Methods...
http://pigpog.com/michael/blog/2004/08/productivi
The method I use...
http://pigpog.com/michael/blog/2004/08/productivi
Cutting it down *very* briefly, I don't keep a separate projects list, just have next actions with the project on the same line, sort of like...
Call Garage #Replace Tyres
It means you can only have one next action for a project, but saves a bit of overhead trying to match projects up to next actions.
PigPog.