Investigating Online Office Suites

jcatcw writes "Computerworld reviewed four online office suites — Ajax13, Google Docs & Spreadsheets, ThinkFree Online and Zoho Office Suite. None has all the applications and features of Microsoft Office, but if you're looking for the core office applications in an access-anywhere format, at least two were surprisingly sophisticated. The article weighs the ability to save files to a centralized server quite heavily in its ranking. The winner is ThinkFree Office because it provides the most sophisticated features and has the best Microsoft Office compatibility. Zoho's suite is the second choice."

Comments

Google Docs and Spreadsheets

[klenwell]

I've been satisfied with Google D&S, mostly because it's now well integrated (bundled?) with my Gmail account. Then I tried to print a hard copy of a Google Doc for the first time yesterday. Now I'm less impressed. (Google's definition of a 'pt' and Word's are way off.)

Still, the sharing feature is cool. But the Gmail integration is the main reason I'm loathe to try any alternatives.

It could be a LOT better.

[Kadin2048]

The ability to integrate Gmail and D&S could be a big advantage, but frankly I've been a bit disappointed that they haven't leveraged it more obviously.

Case in point: a few days ago someone emailed me a DOC file. Why isn't there an option to open it in D&S? It'll view it as HTML, or Download it, but what I'd really like would be one-click to turn it into an editable, publishable document. As it was, I had to download it, then re-upload it to D&S in order to produce an editable version. Not a huge problem, but if I had been on a computer where I wasn't allowed to save documents, it would have been. It's just stupid to make me pull a document down to my local machine from one Google server, only to upload it back to another Google server a minute later.

Also, when you do have a document open in D&S, why isn't there an option to email a copy to someone? Okay, I know I can invite them to edit it online, and I could always publish it and send them an invite, but why not something where I can send them a DOC version as an email attachment? That's a lot easier for many people to deal with. And while we're at it, how about some form of change tracking that would let me email a copy to someone, let them edit it offline, and then a way to re-import it to D&S (via the one-click, above) so that it would be change-tracked, as if they had logged-in to edit it? Expecting everyone to have a Google ID to edit documents is ridiculous. I can't convince everyone in my family to get Google IDs, much less everyone I'd like to share documents with, everywhere.

I think it's a great service, and a great start. But it has a long way to go, even within becoming part of Google's "suite" of services.

real-time versioning

[wordsthatendinq]

I've only used Google Docs (which I still prefer to call Writely because it has fewer syllables) though I'm sure the others are similar.

The one feature that I find novel is the way it does revisions, especially for multi-author documents. The Writely revisions interface is looking more and more like MS Word's "track changes" but with the additional benefits that (a) many people can edit at the same time, and (b) you can see all revisions ever made, whereas in Word, once an author overwrites his own revisions you can't see the old version anymore.

What's worked pretty well with a lot of my colleagues these days is to do everything on Writely until the text is complete, then one person downloads it and does the formatting in Word. (Then submit the paper and get rejected, but that happens with or without Writely.)

That said, I still think LaTeX looks the best but I don't know as many people who use it.