Folders vs. Tags For Shared Email Accounts?

binarybum writes "I run a student organization with a 10-member 'board of directors.' We hardly ever all have time to attend meetings and a large part of how we interact with the student body is through email. We have a shared email account (accessible by the 10 of us on the board) right now that is typically accessed through an outlook web-access portal. We've been attempting to keep things organized in the account through a complex collection of folders that have been tacked on ad libum. It's turned into a complete mess. I have the onerous task of restructuring the folder system in hopes of achieving sustainable organization, but I'm wondering if I should just switch us over to a tagging system — perhaps Gmail. Has anyone used tags for a multi-user account successfully or does it end up being just as messy?"

Comments

ad libum?

[BorgCopyeditor]

"tacked on ad libum."

This phrase bears to Latin the same relation that "el trucko" bears to Spanish.

Re:ad libum?

[Anonymous Coward]

This phrase bears to Latin the same relation that "el trucko" bears to Spanish. Thank you! I always get stumped by this one on my SATs.

Re: Go with a mailing list

[kabloom]

Hear, hear!

Corporate emails at my work consist of endless top-posting after re-top-posting that must be read from the bottom to the top to make any sense of the mess. I hate top posting. the only thing worse than top posting, is when there's one person insisting on using the opposite posting style in reply to an email with many replies already in one style. (ie. top posting in reply to a bottom posted email thread/bottom posting in reply to a top-posted email thread) Then you cant just read bottom to top (or top to bottom), instead you need to jump all over the friggin' place to follow the conversation.