Folders vs. Tags For Shared Email Accounts?

binarybum writes "I run a student organization with a 10-member 'board of directors.' We hardly ever all have time to attend meetings and a large part of how we interact with the student body is through email. We have a shared email account (accessible by the 10 of us on the board) right now that is typically accessed through an outlook web-access portal. We've been attempting to keep things organized in the account through a complex collection of folders that have been tacked on ad libum. It's turned into a complete mess. I have the onerous task of restructuring the folder system in hopes of achieving sustainable organization, but I'm wondering if I should just switch us over to a tagging system — perhaps Gmail. Has anyone used tags for a multi-user account successfully or does it end up being just as messy?"

Comments

Re:Go with tags

[ShieldW0lf]

It would make more sense to create a mailing list, and have emails sent to the list forwarded to all ten members. Then they could administer their folders as they see fit.

With 10 people on one email account, it's hardly surprising that it turned into a clusterfuck.