Personal vs. Work/Free Server?

akutz asks: "I am sure many of you have asked yourselves this question before: do I run my own server, or take advantage of my employer's hardware and/or free online hosts? I recently brought my own personal server online that provides web, e-mail, source control, and directory services for myself. I like the warm snuggly feeling that all my data is on my box and it is mine, mine, mine. However, I have also just burdened myself with maintaining a server when my employer, The University of Texas at Austin, has plenty of servers that I could use for this very purpose. There are also plenty of free services online that do this, such as Gmail and Sourceforge. So the question is, which is better, running your own server or letting someone else do it for you?"

Comments

employee handbook

[spoonyfork]

Check the terms of your employment before setting up shop on your company's hardware. Typically business frown on personal use of company resources. Worse, they pretty much pwn whatever is on them.. including your brilliant ideas squirreled away between email love letters and Mexican vacation photos. Roll your own or find a reliable hosting service.

Re:employee handbook

[statemachine]

This is excellent advice. However, I would go one step further:

Keep all your personal stuff off company computers.

The submitter is correct in keeping his personal items on his own server that he can pack up on a moment's notice. This cuts down on any potential administrative conflicts.

Also keep in mind that your data is flowing over your company's network, so don't be surprised if any non-public connection gets sniffed at some point by a bored admin.

It's better to just keep your computer away from the company you work for, in general, but I know outside hosting or co-location costs money.

Remember, any data on your company's network or servers is theirs, so if you don't feel comfortable with them knowing your personal issues, store your data elsewhere. Even just having a separate computer doesn't stop them from accidentally taking it (or worse).

Think this is paranoia? Consider that the law is on your employer's side. Is it worth it?

Host your own if you can

[cli_man]

If you have the ability and it is not costing you much or anything host your own.

I hosted my stuff at my previous employers and it worked great for a couple of years and then our relationship turned sour overnight and I lost about 3 years of work, I had backups but most of them were where I worked, what I did have backups of on my own was outdated etc.

Running your server is more than warm fuzzies, you can do what you want without anyone looking over your shoulder, plus the experience you gain from it could very well be stuff that could be used on a resume or talked about during a job interview. Much of what landed my current job came from the fact I was my own server admin.

Employment goes away - have a backup plan

[billstewart]

Over a decade ago, before all the non-techies had acquired email and when ISPs were still a novel thing, a friend of mine postulated that you should _never_ have your primary personal email contact be your employer, because if you lose that job you've just lost your social contacts and the contact information that potential employers might use to reach you (at least for the kinds of employers that techies want to work for.) He set up a server in his bedroom which he gave friends accounts on to subsidize his bandwidth addiction, and it's since grown into a respectable-sized ISP with several full-time employees.

Normal employment can change policies or downsize, but universities are an especially fickle environment - many of them have policies making it easy for students to have websites, and some of them have strong academic-freedom policies about your rights to posting content, but other universities change policies when they change bureaucrats, and some of them occasionally go full-blast wacko shutdown-and-expel-you no-due-process mode when somebody complains about H4CK3RZ or when some application suddenly sucks down 98% of the school's firewall bandwidth, or when the RIAA/MPAA hands them a complaint about EVIL FILE SHARING CRIMINALS, especially if the complaint gets handed to an organizationally incorrect person who doesn't get it (at some universities, that's the legal department, at others it's a random grunt in the computer management; it varies a lot.) It wouldn't happen at MIT, but it's standard operating procedure at many state universities, and I don't know about UT.

So if you're going to use a university server, make sure than not only is it ok under the official policies, but that you have automatically-updating backups to your off-campus home computer.

Re:Employment goes away - have a backup plan

[munpfazy]

I can certainly see the advantage of using a personal domain for email. In particular, using a domain that isn't your isp is a must. I've known people trapped for years with a terrible ISP by the enormous amount of work required to change addresses.

But, it could also lead to serious trouble if your operational identity is closely tied to the where you work. If you're communicating with someone as a representative of your institution (or using your association with the institution to try to get something done that would be otherwise difficult), starting off with a homebrew email domain is risky.

For an academic, it strikes me as a particularly dangerous. Just imagine what your first thought would be if you received a cold letter from "Professor John Smith ". I'd guess that it won't be, "Oh, that must be that guy with a beard I chatted with at a conference last year." More likely is something along the lines of, "Is this spam? Some crank? Should I bother to open it to investigate?"

In a world where most email isn't worth reading and most people get too much of the stuff that is, it is a good idea to make your headers as obviously legitimate as possible. For an academic who probably has a fixed term of many years and can expect months of notice before an account is cancelled, changing addresses isn't really a huge problem.

Adding a personal address for friends and family can't hurt. But, if you're like me, the distinction between friends and colleagues is often imprecise. Even when it's not, juggling two different from-addresses and remembering who gets which is a pain.

Administering your own machine within your workplace may be a decent compromise, although you could lose your transitional buffer that way. Convincing your workplace to let you set up a .forward file and leave your account intact (if inaccessible to logins) for a few months is going to be a lot easier than convincing them to leave a personal machine running.