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Dell or HP for Small Business?
fruitbane asks: "I work for a medium-sized non-profit, approximately 50 full-time users and 100 desktop PCs. We're redoing all our technology plans and budgeting; that means it's time to pick vendors/brands and stick to them, something we haven't reliably done in the past. Sites like Consumer Reports review various PCs and manufacturers for home users. Are there any comprehensive reviews or advice sources for those trying to determine the best vendor/manufacturer for small business desktops and laptops?"
How about finding a local computer guy that will help you out?
As a small business computer consultant and a computer repair technician, I think the issue will be more about who can help you with the inevitable problems that will occur when you use the technology in your workplace. Everyone will have their preferences, I know that at our office, we recommend Acer notebook computers and desktops, and our users seem to be happy with the advice. (Incidentally, Acer is #1 in Notebook Computers in Canada, where our office is located).
For us, the important thing is not so much the brand of computers, as each consultant will have his or her own preferences in this area. The key is the business relationship between the person who is fixing your computer and the vendor. As an Acer Authorized Dealer who also has a service relationship, we are often able to order in parts to the store to fix the client computer systems when there are issues. This is quite different from many other computer stores where they may sell the computer to you, but have to send you right back to HP or Toshiba or wherever else for service. As for Dell, the direct sales approach offered by the company means that there is rarely a reliable channel for local support for your hardware, relying instead on centralized phone support that is not always with the same person.
My opinion is that nothing beat having a local reseller to call for service that knows your business and knows your network and knows your hardware, which can help you with your issues and fix your problems.
These are the good old days you'll be telling your children about. Make them worthwhile.
1) What are your goals. Are they to save money?
2) Do you truly believe you will need "Gold/Platinum" support?
3) Can we get by without some of the big guys? (Dell/HP/etc.)
4) Is there room for savings/alternatives? (Dotproject vs. MS Project... Surgemail vs. Exchange + Outlook)
For 50 users, I'll give you a summary of what I worked with at one point a while back... Computers were a combo of Gateway and Acers we purchased off an auction lot. Most were from a business that went under. Minus HD's... We spent about $100.00 each for about 70 machines. Disks? We brought them in a lot as well. Servers, we purchased our own 1 Sun Netra 1 280r off of eBay for databases. Total cost about 500.00 for the servers. We purchased a brand new 2U server from Tiger and slapped on Linux for LAMP stuff and used SugarCRM, Surgemail, and Dotproject. Surgemail itself saved us big bucks from having to be scammed into using MS Exchange, etc.. Dotproject saved us from buying Project Server which we would have needed for what we needed to do. At first project managers didn't like it, but they also had Project on their personal machines anyway... They got over it. Project + Exchange for that SoHo (3 offices 70 or so people) would have been in excess of about 40k. (remember... seats, etc.). We ran NFS, Samba, and a couple of other things which were transparent to the layfolk. Bottom line we spent under 20k setting it up. Our most expensive purchases were Netscreen's to keep things secured (VPNs). Those cost us about 3k each.
Infiltrated dot Net
Once upon a time you'd buy from the biggest companies for service and reliability, and avoid small operators because of the hard time they'd give you.
That's all changed. HP are now heavily outsourced with increased breakdowns from PC's made in China (which, lets face it, never understood 'Quality'). HP have outsourced customer support to India. If you do have a problem, you'll have to argue with an arrogant call center operator who has been told he holds all the cards and that you are at his mercy. The company doesn't give a damn about quality or customer support.
Another poster suggested the local guy. I'd concur. The most important part of the PC is the motherboard (ASUS have a good name as a Taiwanese supplier who 'got' quality), HDD from Seagate or another reputable HDD manufacturer (fortunately most of the bad ones like IBM have been driven out of the business). Using a local guy you can get your own PCs built that'll be far better than any of the cost-cut, outsourced crap you'll get from the Multinationals. These days smaller companies have a much better grasp on quality and reputation. You'll also be supporting your community and country.
Since there appears to be some trouble with the question, let me clarify. We already have a lot of machines in use. Most of them are Dell, but not all of them. Dell's once great quality and support is now, according to consumer sources (and my own experience with previous workplaces), no better than anyone else's. How does an IT department reliably evaluate the big vendors to determine who's going to go the necessary distance and be a good business partner, especially for a smaller customer?
This doesn't rule out the smaller, local sources, but there can be a longevity issue there, as well as priority. Who says he can be there tomorrow with a replacement part in hand to get you back up and running? Yes, we're trying to save money, but staff time is more expensive than any single technology decision, so Linux and used computers are really not the way to go. We have adequate funding to get what we need, but we have to spend that funding wisely. When trying to standardize the products one uses, for ease of ordering, support, and keeping consumables in stock, making a bad decision can really set back the entire institution. And for that matter, when ordering 100 - 120 computers every 4 year cycle, paying an extra $50-$100 per computer can be worth it if you know you will get reliable, timely, and quality support for a quality product in return.
But how do you predict?
And to the individual who stated technology cycles every 3 years, I think that's a wonderful ideal. On a practical level, however, especially where smaller places with tighter budgets are concerned, a 4 year cycle makes more sense. Also makes it more worth investing a little extra up front.
Personally and professionally, I buy from Dell.
Their PowerEdge servers are solid. I've had hundreds, maybe over a thousand, in service over the years and haven't experienced too many problems -- certainly nothing out of the ordinary.
Their Latitude laptops are pretty nice. Maybe not the nicest laptop in the world, all of mine have lasted at least three or four years, not including time spent in friend's and family's hands after I give them away. In service in the corporate environment, again, I've had very few issues.
In terms of service, I've never been disappointed. With Gold support, you get excellent service, IMHO. It does cost a lot, so be sure you need it first. But even with the lowest form of support, I've had decent experiences. Does it take longer to get ahold of someone? Of course. Do I have to wait longer for parts? Yup. But that's what I paid for, and it has never been excessive.
Anyhow, that's my short answer.
robert