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How Do You Monitor Documents?
JumpDrive writes "I have been presented with a problem recently, which I know others have probably faced. During the last month, one of our customers accused us of providing another customer with their specification. So the question arose: how do we, or can we trace documents and find if they are being opened or used somewhere where they weren't intended. We don't want to be restrictive, because at times, we have people all over the place, but if one of our documents were opened in a foreign country, that would arouse suspicions. Most of our documents are made with MS office suite, and I have been thinking of working on a macro to ping a server, but that would require the user to enable the macros, and it would also require the insertion into about 1000 documents. But it's been difficult for me to find a solution that doesn't prevent someone in Omaha from opening a document for legitimate use and is not a solution that can easily be disabled or hacked around."
I keep my sensitive documents in a locked cabinet. Never had an issue with a document opening itself in a foreign country.
Nobox: Only simple products.
Can this solution be used without an Active Directory environment?
No. AD RMS, as the name implies, requires an Active Directory implementation. Microsoft is all about doing it one way -- The Microsoft Way. You obviously require re-education. Quick. Send in the consultants!
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RMS wouldn't be very cooperative. You'd have to try and convince him to drop his aversion of proprietary software.
(Remember, the NSA is listening to you. Thanks, AT&T!)
If they were competent, they wouldn't have involved AT&T.
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The simple solution is to use google docs and tie your documents to google analytics.