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Creative Commons Add-In for Office Released

Ctrl+Alt+De1337 writes "Creative Commons has announced the release of an add-in to Microsoft Office that allows the easy addition of a CC license to files created with Word, PowerPoint, or Excel. It was co-developed by Microsoft and Creative Commons and only works in Office XP and Office 2003. It can be downloaded from Microsoft's download center after a validation check, and CNet has a screenshot available of the tool."

40 of 134 comments (clear)

  1. Why do you need an add-in? by ThinkingInBinary · · Score: 5, Insightful

    Why would you want a "Creative Commons tool" for Office? Wouldn't it just be easier to add a page after the title page, like the copyright page, but instead explaining the license of the document? Why do you need a program to do it for you?

    What would be far more useful would be a way to tag Creative Commons documents in web pages, and then if some search engine (Google? please?) would explicitly label Creative Commons results as such, and encourage people to listen to, view, combine, mash up (shudder), and otherwise use them.

    1. Re:Why do you need an add-in? by ReverendLoki · · Score: 5, Insightful

      I for one can see how this would be useful. You see, there isn't one set of terms and conditions, but rather there's a whole range of possible conditions applicable under Creative Commons licensing.

      What this looks like is pretty much a wizard that asks you how you would like to allow your work to be used, and then generates the CC license for those conditions. Although a nice add on, it really doesn't look all that complicated. I'm hoping it isn't long until someone makes a good wizard for OpenOffice.org as well.

      --
      09 F9 11 02 9D 74 E3 5B D8 41 56 C5 63 56 88 C0
    2. Re:Why do you need an add-in? by HotNeedleOfInquiry · · Score: 3, Interesting

      A total non-event. Just shows that the most mindless gadget or add-in can be news if it's within the open-source/free-software/free-copyright paradigm.

      --
      "Eve of Destruction", it's not just for old hippies anymore...
    3. Re:Why do you need an add-in? by monomania · · Score: 5, Informative

      "What would be far more useful would be a way to tag Creative Commons documents in web pages, and then if some search engine (Google? please?) would explicitly label Creative Commons results as such..."

      There is; on the web badge code, the following (or, depending on the license, something similar) is encapsulated:

      <rdf:RDF xmlns="http://web.resource.org/cc/"
              xmlns:dc="http://purl.org/dc/elements/1.1/"
              xmlns:rdf="http://www.w3.org/1999/02/22-rdf-syntax -ns#">
      <Work rdf:about="">
      <license rdf:resource="http://creativecommons.org/licenses/ by/2.5/" />
      </Work>
      <License rdf:about="http://creativecommons.org/licenses/by/ 2.5/">
            <requires rdf:resource="http://web.resource.org/cc/Attributi on" />
            <permits rdf:resource="http://web.resource.org/cc/Reproduct ion" />
            <permits rdf:resource="http://web.resource.org/cc/Distribut ion" />
            <permits rdf:resource="http://web.resource.org/cc/Derivativ eWorks" />
            <requires rdf:resource="http://web.resource.org/cc/Notice" />
      </License>
      </rdf:RDF>

      It's up to the browser/search engine/application as to what is done with it.

    4. Re:Why do you need an add-in? by Geoffreyerffoeg · · Score: 4, Informative

      then if some search engine (Google? please?) would explicitly label Creative Commons results as such

      From advanced search:

      Return results that are:
      - not filtered by license
      - free to use or share
      - free to use or share, even commercially
      - free to use share or modify
      - free to use, share or modify, even commercially
      More info

  2. Why should they need to? by Manip · · Score: 5, Insightful

    There is something very wrong with our copyright system when people have to attach a licence to all media they create in order for others to use it... Perhaps I should start wearing a badge that reads "Your eyes and ears have permission to consume my copyright material (e.g. My voice, and face."

    Why isn't media created free/public domain unless its creator wants it protected? ... ?

    1. Re:Why should they need to? by cnettel · · Score: 2, Insightful

      Well, if you don't ever intend to use your rights, it's practically in the public domain. Adding a license makes it obvious, you can't go back later and say "hey, I DO want full rights to this". If, on the other hand, everything was free that wasn't explicitly tagged, I think we would run into even more draconian assertions of all material that should be protected: imagine that you see some rather long excerpt where the copyright note is NOT present, and imagine if that meant a practical carte blanche to copy it?

    2. Re:Why should they need to? by Ctrl+Alt+De1337 · · Score: 5, Informative
      If you don't attach a license with your work anyone can do anything with it without you being able to do anything about it.

      This is the exact opposite of what the law says. If you create an original work of any kind, whether or not you register it with the copyright office it is still copyrighted to you and no one can do anything with it without your permission. If you don't put a license on it, then it is assumed that you are reserving all of your rights not waiving all of your rights.

    3. Re:Why should they need to? by QuantumG · · Score: 3, Insightful

      No. You are wrong. All rights are reserved by default. If I create a work that can be covered by copyright, it is covered by copyright, and you have no rights under the law to copy the work without my express written permission (excluding fair use). This is one of the many ways copyright law is draconian.

      --
      How we know is more important than what we know.
    4. Re:Why should they need to? by QuantumG · · Score: 2, Informative

      The courts don't care. They leave it up to the person being sued to prove they created it. Other than Microsoft, no-one registers copyright, and even when people do register copyright they register so little of the actual work that it's not possible to tell what work it is they are registering. In the case of computer programs, it is typical to register the first and last 3 pages of the source code.. Yes, that's right, pages.. wtf is a page of source code? Who knows.

      --
      How we know is more important than what we know.
    5. Re:Why should they need to? by Planesdragon · · Score: 2, Insightful

      Why isn't media created free/public domain unless its creator wants it protected? ... ?

      We tried that. Publishing companies (think of RIAA, but without the need for good PR) simply said that the author didn't delcare a copyright, and made millions without giving a dime to said author until they were taken to court.

      It's trivial to make something public domain. CC makes it a bit more complicated, but they do have a theoretical way to authenticate what is and is not allowed, which nicely removes the only problem with public domain -- it can be hard to verify.

  3. Re:it is a crock off shit by nuzak · · Score: 5, Insightful

    God forbid that Microsoft should encourage anyone to use their own product or anything. Such a shame that no one is able to write CC-covered material with any other product anymore, thanks to the exclusive arrangement that CC no doubt made with Microsoft.

    --
    Done with slashdot, done with nerds, getting a life.
  4. After Validation? by dustwun · · Score: 2, Insightful

    What's this "after validation" business? Doesn't this seem slightly hypocritical when compared to Creative Commons? The xml in the document has 'MICROSOFT" all over the place, so it's not like you can say you didn't make it in an office product.

    1. Re:After Validation? by pla · · Score: 2, Interesting

      What's this "after validation" business?

      Microsoft has a problem - We hate them, and they fear us.

      We have the techology to pirate their products, the motivation to do so even if we don't like using them, and the influence to convince others to either switch to Linux or use the pirated copies we give them rather than buying.

      You'll notice that this only works in the two most recent versions of Office. Why, do you suppose, they chose not to include it in all of them? It has nothing to do with XML - All the older Office-native formats have the ability to store metadata (as various companies and governments occasionally discover when someone accidentally starts a "new" document by opening "supersecretespionageplan.doc", deleting everything they see, then saving and releasing the new "happyfunPRcampaign.doc" to the world.

      No, they only use the new versions because they want us to update. And they want us to update to a far more restrictive version, that includes at least some smidgeon of DRM, whether online activation or Genuine (dis)Advantage or what-have-you.

      Personally, on my machines that run Windows, I have Office 97. Not enough has changed to make cracking a new version worth the effort, and - Did you know, you don't need to install it? Nope - You can literally just copy the CD to your HDD, find "winword.exe" and the rest, and run them without corrupting the rest of your system (including, critically, the ability to do this as a non-admin user!). It will warn you (just once, not even as annoying as most shareware) that it needs repair every time you run it, but I have yet to find a feature actually broken from never bothering to formally install it.


      Hmm, I've drifted a bit. Okay, I'll stop here.

  5. Why? And what about OpenOffice? by rafadev · · Score: 2, Insightful
    I really don't understand why M$ would want to develop such a tool. I guess they want OTHER people to share stuff, NOT them, of course. Its reasonable that the Creative Commons staff would want it to make it easier for people to creativcommonize their documents, but really, supporting a plugin for Office XP and 2003 doesn't actually cope much with the open philosophy. At least they don't ask you to validate your windows version, that would be really funny. I guess it would have been more reasonable if they did such a tool for OpenOffice, or another open office suite, I think that it would be much more usefull than making one such "uncompatible"...

    Quoting from the M$ download site:
    Microsoft Office productivity applications are the most widely used personal productivity applications in the world, and Microsoft's goal is to enhance the user's experience with those applications. Empowering Microsoft Office users to express their intentions through Creative Commons licenses is another way Microsoft enables users around the world to exercise their creative freedom while being clear about the rights granted to users of a creative work. In the past, it has not always been easy or obvious to understand the intentions of some authors or artists regarding distribution or use of their intellectual creations.
    It seems to me that that is the biggest load of lies I've ever heard. It's nearly as missleading as the healthy McDonald's trash. "Microsoft enables users around the world to exercise their creative freedom" Creative freedom?, Microsoft? I guess those terms don't really cope. I think that before releasing such a tool they should try applying some creative freedom themselves.
    1. Re:Why? And what about OpenOffice? by Serapth · · Score: 2

      Question for you...

      Do you insist on saying M$ because:
      a) Your pandering to the Linux Zealot crowd, where as you think any Microsoft bash will result in more Karma coming your way?
      or...
      b) You are just trying to inform time consumed folks how biased your opinions are, so as to save them from wasting more time reading whatever else it is you have to say?

      If its B, I thank you for the courtesy and time savings you have given me!

    2. Re:Why? And what about OpenOffice? by bit01 · · Score: 2, Insightful

      No, he's saying M$ because it's appropriate. Helps remind people that M$ is still taxing the world $40,000,000,000+ per year for about a dozen programs mostly written more than a decade a go with the most difficult bit, the device drivers, largely written by third parties.

      ---

      Marketing talk is not just cheap, it has negative value. Free speech can be compromised just as much by too much noise as too little signal.

  6. Re:What's the point by Keeper · · Score: 5, Insightful

    What's the point of posting on a website not under your control?

  7. Creative commons isn't a good thing by mrcaseyj · · Score: 2, Interesting

    I don't think creative commons is a good thing because only some of its licenses have full freedom. Microsoft has probably released some free software too, but that doesn't mean we should promote Microsoft as free software.

  8. Re:it is a crock off shit by cnettel · · Score: 2, Insightful
    Of course MS loves to see massive use of their formats. Can we really blame them for that?

    On the other hand, one point with (some of) the CC licenses is continued editing; although another point is to maintain the distinction against public domain with "full edit/no attribution" rights. That is, a PDF version might not technically hinder you from integrating a CC work into your own document, but if you use MS Office (or even OO.org), a MS Office document might mean an easier way to do it. This means that we can't say that distribution in ONLY a highly presentation-centric format like PDF would be a good thing, despite it being open.

    Lots of people use MS Office and won't convert to anything else if this "licensing wizard" download was missing. It might encourage a few to license works in a clear and less restrictive manner. I see nothing wrong in that.

  9. Re:Not Office 2K? by cnettel · · Score: 3, Informative
    Task panes (i.e. non-modal dialog boxes integrated in the window border) were added as a new UI object in Office XP. Quite a lot of things that could have been made into wizards or plain dialog boxes in older versions are panes in XP/2003. I guess this download makes use of that GUI style as well.

    "Smart tags" were also introduced in Office XP, the most popular one being the one where you choose the paste settings after you've seen the results of pasting with default settings, but it wouldn't make even less sense to package this functionality as a tag.

  10. That screenshot is a fake! by garcia · · Score: 5, Funny

    CNet has a screenshot available of the tool.

    That screenshot looks nothing like Ballmer!

  11. Microsoft...Creative Commons... by Anonymous Coward · · Score: 2, Funny

    Does not compute.
    Hive mind stack overflow at 0xEE00FF33
    Core dumped.

    Cats living with dogs!

    Seriously, what am I to make of this?
    CC muddy themselves by association with the Devil.
    M$ send confusing message about IP

  12. Isn't this a little backwards? by DittoBox · · Score: 2, Interesting

    Isn't this like asking Satan the story of Jesus or something?

    What good is an `open' license if the format in which it's published is closed and restrictive?

    --
    Good. Cheap. Fast. Pick Two.
  13. Re:We'll See by adtifyj · · Score: 2, Funny
    Of course what M$ would want with the half assed songs I would create with this software is beyond me.

    I am sure that Microsoft would want to know about this hidden feature you are using!
  14. Re:it is a crock off shit by bi_boy · · Score: 2, Interesting

    Can anyone explain how this is NOT a thinly-veiled a ruse to encourage use of Microsoft's proprietary file formats for potentially important, widely distributed documents?

    I like how you started out with an assumption then expect other people to verify that assumption for you. Oh shit I mean.... rawr M$ is teh evil rofl mao

    --
    Chicken fried butter sticks? Do ... do you use a fork? - Black Mage, 8-Bit Theater
  15. Re:What's the point by Trevahaha · · Score: 4, Insightful

    Because you're licensing the content not the format it's presented in. People generally copyright the text on a website or inside a book, not that the book was printed on white paper using a serif font or that your website is running on Apache or IIS.

  16. Call me when.. by crabpeople · · Score: 2


    They develop a plugin to read ODF files. Thats kind of what I thought this was - by way of gross misunderstanding - and i was about to jump for joy. Then maybe people wont have to keep two versions of a document depending on who they are sending it to.

    --
    I'll just use my special getting high powers one more time...
  17. Improper licensing - What if... by Tiger4 · · Score: 3, Interesting

    What if I improperly tag a document with a Creative Commons license? For example, say I am an employee in a large office. Lets make it a government office just for spice. I create some document of some importance to my boss. I have done it as a work for hire. I have done it in a government office, but it is not intended for publication. Somehow, I manage to tag this document with a CC license. I send it around for review, and the information in it is rolled up into a document that IS intended for publication. It wasn't my document to license out, but the license is now bundled up in there. What, if anything, happens next?

    --
    Behold, this dreamer cometh. Come now, and let us slay him... and we shall see what will become of his dreams.
    1. Re:Improper licensing - What if... by ClamIAm · · Score: 3, Interesting

      This has already happened many times. When George Romero released Night of the Living Dead, they forgot to put a copyright notice on the film. The law back then stated that you must put a copyright notice on your work to maintain copyright. Because of this, this film is now in the public domain.

      My example is a bit different, but the main point is this: once something is released to the public, anyone who receives the work gains all the rights of fair use, as well as any others that you give them. The status of your document would be whatever license it got released under. As for you, you would most likely be fired and/or sued for negligence or breach of contract.

  18. You know why? by slashflood · · Score: 4, Interesting

    It is there to get you used to the idea of DRM. It is actually part of the DRM system integrated in Office. Sooner or later, users will be presented with a far more complex DRM tool to choose an appropriate license and protection scheme. Standard users are protective about their ideas, thoughts and works. If they are asked by Office, if they want to share it with the rest of the world or put a restrictive license and protection on their creation, they'll click on "It is mine, my IP, nobody else should reuse it".

    I really think this is only just the beginning of a broader DRM tool.

    1. Re:You know why? by LittleBigLui · · Score: 2
      "It is mine, my IP, nobody else should reuse it".


      I wrote it, it is mine, my Intellectual Precious! DRMollum! DRMollum!
      --
      Free as in mason.
  19. Very smart... by arborlaw · · Score: 2

    ...great way to start building acceptance for DRM. Attaching a license electronically to the file (even the Creative Commons license) is still attaching DRM. Now, DRM is not all that bad: implemented properly (ie, let the marketplace make its own decisions whether or not to participate in DRM labeling) and it could save hundreds of millions in transactions costs on obtaining permissions. I would love to know what legal terms were attached to a particular item. The problem is, if DRM becomes a mandatory attachment for acceptance of files in general internet traffic (ie, they might not even be accepted without DRM as an email attachment), then fair use really will cease to exist.

  20. Re:it is a crock off shit by cammoblammo · · Score: 3, Funny
    Most of the F/OSS crowd is an angry, belligerent, and or annoying bunch...

    No, just the angry, belligerent, and or annoying ones.

    --

    Cogito, ergo sig.

  21. Please don't use this! by zsau · · Score: 3, Insightful

    Please don't use this plugin if you are releasing your content under a free Creative Commons licence. No document is free if it's encoded in one of Microsoft's proprietry formats. You are much better off to use the online Creative Commons licence chooser, and copy the text to a document written in OpenOffice.org, TeX, Gnumeric, HTML or the like yourself. This way, you will know that all your potential audience is able to read the document (even if they have to download some software first), even in ten years time when Microsoft Office XP is no longer supported and the current version makes a hash of old files.

    --
    Look out!
    1. Re:Please don't use this! by zsau · · Score: 2, Interesting

      Right now, today,

      I was at least as concerned about the future as I was about today. And I've never been happy with the output of imported Word files in OpenOffice.org and other similar software; the formatting's usually screwy in some way or another. (Obviously, HTML/CSS formatting is different from one program to another, but HTML/CSS at least doesn't try to be WYSIWYG.) If the content is essentially textual so the loss of formatting doesn't matter ... why not just use HTML or plain text? It's easier, because your readers will probably find the file through their web browser, and HTML and plain text are just about guaranteed to be readable with a web browser. If the formatting does matter, then because OpenOffice.org and other platforms (and I'm told—but can't confirm—even other versions of Word) don't maintain the formatting with any precision, you're doing yourself (and your audience) a disservice by using this plugin. You're better off using a documented file format like TeX/PDF that will format the same on different computers.

      Regarding filetypes in future versions of Office, that is of no interest to whether or not you should be using this plugin. This plugin works with versions of Office that are available today that use the proprietry file type that is available today. When the next version is released and if it's file type is a nice compressed XML file that can be retrieved & understood easily by other software, then my statement might not hold, and I'll be the first to admit it. But that's not the case today, and you still should not use this plugin.

      --
      Look out!
    2. Re:Please don't use this! by zsau · · Score: 3, Interesting

      Because we all know that somehow OpenOffice is guaranteed to still be maintained 10 years from now!

      True, but the format is documented so any future software can easily implement it, preserving the same formatting as the publisher intended. The same cannot be said about Word in spite of your assertions (or at least, OpenOffice.org doesn't yet maintain Word document formatting precisely). There's also other formats available; if you're really concerned about long-term preservation, I'd recommend something like HTML or plain text (for documents in which the prime concern is information); or TeX (for documents [incl. ppt slides] in whch formatting is important). I realise that TeX isn't especially fun for newbies, so OpenOffice.org documents (which are human readable even without software designed for it) in conjunction with PDF or PostScript is probably a successful compromise.

      Also, Word is not the only format in Microsoft Office. One other format likely to be used with this plugin is PowerPoint. As I'm studying for my exams and reading the PPT slides released by my lecturer, I can assure you that OpenOffice.org is far from perfect in importing those, too. Some slides are quite unreadable till I've spent a few minutes fiddling around with them.

      (See also my response to your sibling.)

      PS: I think your attitude is quite common amongst Slashdotters, which is why I felt the need to express mine; I fear yours is in the majority. I doubt you need a flame-proof suit any more than I do.

      PPS: Sorry about my tone/language, I'm in a funny mood right now and I've been reading stuff written in a funny way, so I can't quite get rid of it...

      --
      Look out!
  22. I wonder how many of geniuses at MS... by exp(pi*sqrt(163)) · · Score: 2
    ...it took to help develop this macro. Inserting text. Not just any old text. English text. Theyt must have hired a bunch of natural language gurus or something. Sounds really hard!

    I'm glad I have /. to keep me informed of the latest bleeding edge software development.

    --
    Doesn't it make you feel good to know that our freedoms are protected by politicans, lawyers and journalists.
  23. Re:it is a crock off shit by WalterGR · · Score: 2, Interesting
    I can't see how anyone could construe this as an endorsement by Microsoft of unconventional copyright terms.

    Hrm... Well, then how about these:

    "Microsoft today announced the release of its Simple List Extensions specification to RSS under a Creative Commons Attribution-ShareAlike license." (source)

    "The Microsoft-hosted PatternShare community brings together information on software patterns organized by wiki inventor and now Microsoft employee Ward Cunningham." (source)

    From Lawrence Lessig's blog: "So we have 10 days left in the Creative Commons campaign. This is not a drill. We are down to the last $100,000, and really need your support..." (source) And then a few days later... "At 12:30pm, an envelope from Redmond appeared at the Creative Commons office. Inside, a check for $25,000. From Microsoft." (source)

    And so forth

  24. Re:it is a crock off shit by Americano · · Score: 2, Interesting
    Do you *really* have any notion of how paranoid you sound? Let's look at the simple facts:
    1. Microsoft does NOT force you to write your documents in Word, PowerPoint, or Excel. There are other non-MSFT alternatives you can choose.
    2. Microsoft does NOT control the terms of the license. The Creative Commons licenses are NOT Microsoft creations.
    3. You are free to NOT INSTALL the Office add-in, if you don't wish to use it.
    4. Given that Office (PPT, XLS, DOC) formats are used *primarily* in business settings, and distributed to a typically very limited audience of interested people, I don't think we'll see many people releasing DOC-formatted CC works to wide-spread fanfare and adulation.

    But with all that said, I intend to apply a Creative Commons license to ALL of *my* TPS reports, spreadsheets, and customer presentations that, on a good day, 6 people in the world actually care about.

    Mash that up, bitches!