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Slashdot Asks: How Do You Manage Your Inbox? (npr.org)

Being one of the oldest forms of electronic messaging, users have come up with all sorts of different approaches to managing emails. Some people follow the "Inbox Zero" method of filing and deleting emails religiously, while others embrace the "Inbox Infinity" method of letting email messages pile up, replying to what they can and ignoring the rest. Taylor Lorenz, a staff writer at The Atlantic, suggests users embrace the latter for 2019. Lulu Garcia-Nevarro writes via NPR: In a recent piece in The Atlantic, tech writer Taylor Lorenz argues, in 2019, you should lose the zero and embrace the Zen. Let all those emails flooding your inbox wash over you. Respond to what you can, and ignore the rest. Key to inbox infinity -- telling close contacts and family that your email replies might be slow in coming -- if at all -- as well as alternative ways to reach you. It's that easy. Or maybe not, depending on how email-dependent your boss, your colleagues and your best friend, your mom and your husband are. As for me, I've apparently been embracing inbox infinity for years without knowing it. And let me tell you, it feels great. Don't expect a reply anytime soon. How do you manage your inbox? Would you say you follow one of these two principles, or do you have an in-between method that works for you?

182 comments

  1. I don't. by Mr.+Dollar+Ton · · Score: 3, Funny

    I've jumped on the buzzword bandwagon and let AI manage it for me.

    1. Re:I don't. by Anonymous Coward · · Score: 2, Insightful

      I ignore it till someone asks me if I got that mail they sent me.

    2. Re:I don't. by msauve · · Score: 0

      If you'll be my bodyguard
      I can be your long lost pal
      I can call you Betty
      And Betty when you call me
      You can call me AI

      --
      "National Security is the chief cause of national insecurity." - Celine's First Law
    3. Re: I don't. by Anonymous Coward · · Score: 0

      So you manage it yourself?

    4. Re:I don't. by AmiMoJo · · Score: 1

      I use my phone's powerful AI technology to sort my emails but resting it on the delete key.

      --
      const int one = 65536; (Silvermoon, Texture.cs)
      SJW, n: "Someone I don't like, and by the way I'm a fuckwit" - AC
    5. Re:I don't. by thegarbz · · Score: 1

      I've jumped on the buzzword bandwagon and let AI manage it for me.

      You jest, but as someone who was forced to use Outlook 365 the first thing I did was switch off that worthless "focused inbox" which appeared to take a guess at what I wanted to see at any given time.

    6. Re:I don't. by Anonymous Coward · · Score: 0

      You forgot blockchain...

    7. Re:I don't. by kenai_alpenglow · · Score: 1

      For outlook: followed by .

    8. Re:I don't. by kenai_alpenglow · · Score: 1

      Dang it. deleted the brackets. ctrl-a, then shift-delete.

  2. Work = Infinity, Personal = Zero by NicknameUnavailable · · Score: 1

    I like to be organized, but when it's for a work thing you never know when you will need to cover your ass so 1 easily searchable inbox has a lot more utility than good organization or zero clutter and potentially losing requisite emails.

    1. Re:Work = Infinity, Personal = Zero by msauve · · Score: 0

      It looks like English, but isn't. Try posting when undrunk.

      --
      "National Security is the chief cause of national insecurity." - Celine's First Law
    2. Re:Work = Infinity, Personal = Zero by war4peace · · Score: 1

      As a matter of fact that phrase was near perfection, if a bit long.

      --
      ...gis sdrawkcab (usually not responding to ACs; don't bother posting as AC)
    3. Re:Work = Infinity, Personal = Zero by mrvan · · Score: 1

      Nothing wrong with the sentence grammatically or semantically (stylistically is a different matter).

      Try reading when undrunk. Or after finishing school ;-)

    4. Re: Work = Infinity, Personal = Zero by Anonymous Coward · · Score: 0

      I havenâ(TM)t seen an email search tool better than X1, although they buggered with the UI a few years ago. Google can only dream of providing search as powerful and fast. Literally search as you type across hundreds of thousands of messages, with no lag.

    5. Re: Work = Infinity, Personal = Zero by Tanon · · Score: 1

      Not sure if I'm alone here, but I was taught to only use numeric characters when listing a quantity or measurement, e.g 5 eggs, 20,000ft etc.

      In this case, writing "1 inbox" is poor practice (in my humble opinion) and ought to be replaced with "a single inbox", which properly communicates the intended meaning.

    6. Re: Work = Infinity, Personal = Zero by Anonymous Coward · · Score: 0

      You are supposed to spell out numbers twenty-nine and fewer (or something)

    7. Re: Work = Infinity, Personal = Zero by jouassou · · Score: 1

      I was taught to spell out numbers up to twelve. But in scientific or technical writing, it is also quite common to use numerals for more or less all numbers. In different languages, there are also different conventions for which numbers should be written in words or in numerals. Since many Slashdot readers have a technical background, and many are not native English speakers either, I don't find it strange that someone would write a small number in numerals instead of letters.

    8. Re:Work = Infinity, Personal = Zero by BringsApples · · Score: 1

      Obviously he's not drunk, but worse: a lawyer.

      --
      Politics; n. : A religion whereby man is god.
    9. Re:Work = Infinity, Personal = Zero by Anonymous Coward · · Score: 1

      100% agree that one easily searchable inbox has more than enough utility and benefits to make up for any negatives (and I'm not sure there are any real negatives).

      I disagree with how inbox-infinity was described. Why does it inherently mean you need to tell people you might be slow to respond, if you respond at all!?!?! That certainly means it's not working for that person!

      FWIW, here's my overall flow (for work email... for personal, it's just a shitshow in gmail):

      1. fetchmail from remote imap to local
      2. procmail (called from fetchmail as the mda) applies a handful of very basic filters to weed out things that are certainly junk. I just put them in other, appropriately named folders, but you could just delete them. This isn't filtering "SPAM"; this is filtering known automated messages that I know I can safely ignore.
      3. alpine is my primary email client (it's the modern incarnation of "Pine" from UW). It access my mail through a local IMAP server (dovecot), which provides some nice and fast indexing.
      3a. alpine is configured to apply a filter to all new email. It adds a keyword to any messages that are from someone in my address book (keyword "AddressBook"). That keyword, if present, is displayed in the message list in a single character column as "A", making it VERY easy to visually scan the message list for emails from real people.
      4. When I check email, I start where I left off (pretty easy to see by going to the bottom (CTRL-w CTRL-v), then page up until I find a message that has been read (missing a "N" in the first column of message list).
      5. Then zoom in on messages from people in my address book (";kA" = select, keyword, AddresBook; it auto-zooms to those, displaying only those that match). SUPER easy to then handle all those emails. At the very least, I read each one. If one needs a follow up and I don't have time right now, I add a keyword to that message that means "follow up on this" to me (I used the "@" symbol), and that also shows up in the message list if present. ... at this point, all email from anyone that I've ever conversed with before has been handled.
      6. unzoom, and visually scan through for emails that are not automated emails (I get a shitton of monitoring and error email). This is pretty easy, cause I've already removed the "new" mark on all emails from people in my address book, and any others from people usually stand out now. Handle these, or mark to follow up.
      7. visually scan through and read the automated messages where needed. These are there for a reason, but I usually get a down notification followed by an UP, so I just delete those as I see the matches... or just leave this crap in the inbox if I don't get to these, cause no one will mind since they're not from people.
      8. Lastly, search/zoom on those that need a follow up, and address those as time allows.
      0. Once every 2-3 years, I move the oldest year of mail from the inbox to INBOX.$YEAR, leaving 2-3 years of mail in my inbox. This helps slightly with backup/restore, file size, and indexing.

      That's it. I might miss one or two emails a year from people, and I've seen my coworkers in their mail and they spend far more time for a far worse result, and they can never find a thread when they need it (cause it gets squirreled away in some folder they thought was named well at the time).

      Inbox-zero doesn't work for me. It's inside out; my inbox is where my mail client should be looking for mail, not hidden in a multitude of folders. Besides, I'd constantly freak if the goal was zero, because I get emails constantly all day. This just seems broken to me in every way, except that it looks visually clean (like a really spotless looking house with disasters waiting in every closet).

      Honestly, forget all the specifics, and just find a way to distinctly mark messages that are from people in your address book (and do NOT use a global / company provided address book for this), focus on those when they're new, and the rest really doesn't matter much... it's pretty easy after you do this part.

    10. Re:Work = Infinity, Personal = Zero by Anonymous Coward · · Score: 0

      I find people with your attitude are nearly always completely unorganized and shitty workers.

      You realize you can search ACROSS folders, right ?

    11. Re: Work = Infinity, Personal = Zero by Anonymous Coward · · Score: 0
    12. Re: Work = Infinity, Personal = Zero by msauve · · Score: 1

      Millennials. They not only won't they understand your reference, but think run-on sentences (and their equivalent of "leet speek") are proper.

      I never thought I'd say it, but the world now needs more English majors (legitimate, competent ones).

      (And all that, coming from an engineering major).

      --
      "National Security is the chief cause of national insecurity." - Celine's First Law
    13. Re: Work = Infinity, Personal = Zero by NicknameUnavailable · · Score: 1

      Millennials. They not only won't they understand your reference, but think run-on sentences (and their equivalent of "leet speek") are proper. I never thought I'd say it, but the world now needs more English majors (legitimate, competent ones). (And all that, coming from an engineering major).

      Have you considered you're just a douche?

    14. Re:Work = Infinity, Personal = Zero by NicknameUnavailable · · Score: 1

      I find people with your attitude are nearly always completely unorganized and shitty workers.

      Efficient workers are overwhelmingly unorganized, especially as engineers.

      You realize you can search ACROSS folders, right ?

      Have you seen the shitshow that is Outlook these days? Half the time it doesn't even search a single folder and God help you if you accidentally enable experimental features.

  3. Just let it pile up, by Anonymous Coward · · Score: 0

    If it is important they will call me anyway.
    Plus ever since SSDs outlook is very good at searching, so a lot of search folders, if it doesn't match one, it stays unread. The inbox is the trash

    1. Re:Just let it pile up, by Anonymous Coward · · Score: 0

      That's the thing, modern email programs do well with surprisingly large amounts of email. I personally, try to keep the inbox empty and everything that comes through gets archived until the end of time.

      If it's something that needs something done, the inbox isn't the place for it, that's some place eise, a to do list or task management software. The inbox is about email coming in and not really anything else.

    2. Re: Just let it pile up, by Anonymous Coward · · Score: 0

      If something needs followup in the near future, I put a star on it, and things still in my inbox but starred are like "sticky" forum posts and show up on the top half of the window.

  4. Couple ways by bobstreo · · Score: 1

    Personal/Financial/warrantee indo : archive and store in mbox format offline.

    Work: store until project completion, archive any promises of favors/extra cash incentives, keep anything else documented with project documentation.

    Everything else, terminate with extreme prejudice.

  5. I took an actual course on this by kriston · · Score: 1

    I took an actual course on this when working for a rich company in the internet boom era. There was an emphasis on customizing the MS Outlook home page six ways from Sunday.

    It worked pretty well, but, just like with the $100 Franklin-Covey MS Outlook add-on I bought in the late 1990s, I stopped using it after only a few months.

    --

    Kriston

    1. Re: I took an actual course on this by kriston · · Score: 0

      Nice low-effort comment, stupid.

      --

      Kriston

    2. Re: I took an actual course on this by Un-Thesis · · Score: 0, Funny

      Oh, how I worship you! A true four-digiter!

      --
      Promote freedom; fight fascism.
    3. Re:I took an actual course on this by Anonymous Coward · · Score: 0

      Just think, you could have used that money to pay for another Honduran sex slave to organize your inbox on his downtime.

  6. Manage? by Bengie · · Score: 1

    If I ignore the emails long enough, I feel that they're no longer important and I can just "archive" them for searching later.

    1. Re: Manage? by Anonymous Coward · · Score: 0

      If we ignore anything long enough eventually it will become unimportant too. Doesn't necessarily mean it's the best outlook.

    2. Re: Manage? by Anonymous Coward · · Score: 0

      But I HATE Outlook!!!

  7. Have 32 inboxes by a_n_d_e_r_s · · Score: 3, Interesting

    Automatically move emails to the appropriate inbox from the main inbox.

    Computors is good at sorting - let them do it for you.

    --
    Just saying it like it are.
    1. Re:Have 32 inboxes by war4peace · · Score: 2

      Are they?
      Looking at my GMail account. Most of my Inbox e-mails (21496 entries and counting) are marked as "Important according to Google Magic", including but not limited to crappy newsletters which I keep around because I am too lazy to visit some websites every other week or so. At the same time, perfectly legitimate e-mails with tasks from my other job ended up in SPAM despite having come from the same e-mail address and with similar content:

      Dear $NAME,

      The following task was sent to you:

      Subject: $SUBJECT
      Requester: $REQUESTER
      Deadline: $DATE
      Product: $NAME
      Type of Activity: $TYPE
      Translation: #WORDS
      Urgent: Y/N
      Priority: $TYPE
      Description: $DESC

      Some of these arrive in Inbox, some go straight to SPAM. I "tought" GMail for weeks: "this ain't SPAM you sonovabitch!" - nothing. I even label these e-mails appropriately (New Tasks, changed tasks, reopened tasks, new invoices, changed invoices, etc).

      --
      ...gis sdrawkcab (usually not responding to ACs; don't bother posting as AC)
    2. Re:Have 32 inboxes by AmiMoJo · · Score: 4, Insightful

      I used to do that but realized it wasn't actually saving me time and I was in fact wasting effort sorting stuff I mainly never looked at again.

      Now I just rely on search, specifically Gmail's. By remembering some simple syntax (e.g. to:) and with auto-complete I can find anything in a few seconds and don't have to spend any time sorting or organizing. It's a lot more efficient.

      --
      const int one = 65536; (Silvermoon, Texture.cs)
      SJW, n: "Someone I don't like, and by the way I'm a fuckwit" - AC
    3. Re:Have 32 inboxes by AmiMoJo · · Score: 2

      That's probably because you have 21496 emails in your inbox.

      Gmail figures out what emails are important by seeing how long it takes you to read them, reply to them and archive them. If you leave them in your inbox it assumes you are not done with them (otherwise you would have archived), so they must be important and you intend to come back to them later.

      "Archive" is a bit misleading here, all it does is move the email to your "All Mail" folder and they will still appear in search results by default.

      My advice would be to disable the priority inbox stuff as you are not using it.

      Your experience with spam is very strange. Normally Gmail is very good at not marking stuff as spam if you show any interest in it, and especially if you have the sender's email address in your address book. Clicking "not spam" pretty much whitelists that email address. The only real exception is if the mail is coming from a dodgy server that is using an IP address range known to be spewing spam, and it doesn't have SPF to differentiate itself.

      --
      const int one = 65536; (Silvermoon, Texture.cs)
      SJW, n: "Someone I don't like, and by the way I'm a fuckwit" - AC
    4. Re:Have 32 inboxes by Anonymous Coward · · Score: 0

      The real question is what you've already looked at. I use mark as read to make all my emails read.

      But no, I still sort them out with automatic filters (NOT by hand), this is also a great category to search by later.

      So I keep an empty inbox with all email automatically filtered by type.

    5. Re:Have 32 inboxes by jbengt · · Score: 1

      Automatically move emails to the appropriate inbox from the main inbox.

      Actually, that works terribly.
      Mark which ones need follow-up, mark them completed when done, and move them all into job folders for records in case a problem comes up. (Frankly, I need to be a little more timely about moving them into job folders) "AI" is not good at knowing where to put them.

    6. Re:Have 32 inboxes by war4peace · · Score: 1

      The address is in my contact list, has been there since day 1. I clicked No Spam, obviously, when that happened. I guess it sees it as SPAM because sometimes I am getting up to 15 such e-mails per day.

      --
      ...gis sdrawkcab (usually not responding to ACs; don't bother posting as AC)
    7. Re:Have 32 inboxes by Anonymous Coward · · Score: 0

      Automatically move emails to the appropriate inbox from the main inbox.

      Computors is good at sorting - let them do it for you.

      I used to try to do that, auto-sorting by project number. It quickly broke down due to people just not including project numbers in the subject line and often using a name instead. Oftentimes it was the people on the client end doing this, good luck getting them to comply with something so simple.

    8. Re:Have 32 inboxes by AmiMoJo · · Score: 1

      The other thing you can try is creating a filter based on the email address or a subject match. In the list of actions you can select "not spam".

      --
      const int one = 65536; (Silvermoon, Texture.cs)
      SJW, n: "Someone I don't like, and by the way I'm a fuckwit" - AC
    9. Re:Have 32 inboxes by Anonymous Coward · · Score: 0

      Unless of course you have related items that aren't easily put into search terms. Ie. - accounts you're working with.

      It is so much easier to just drag the e-mail over so I can click on relevant accounts. People like you always say "a few seconds" and ten minutes later are still trying to find the right search terms.

      It sounds good, it doesn't work out in practice, at least in the line of work I'm in.

    10. Re:Have 32 inboxes by war4peace · · Score: 1

      Good idea, I'll do that.

      --
      ...gis sdrawkcab (usually not responding to ACs; don't bother posting as AC)
  8. Nope by Anonymous Coward · · Score: 0

    I let it fill up, I check daily, reply if I need to, but never delete anything, even spam. I've used the same address for 10 years now. I see little purpose in organizing.

  9. In Capitalist America by Anonymous Coward · · Score: 0

    Spam-filled mailbox mismanages YOU!

  10. To do list by Anonymous Coward · · Score: 1

    Inbox is my to do list. If it is there I need to do something if I delete it I do not.

    1. Re:To do list by Anonymous Coward · · Score: 0

      Same but different. Inbox is to do, but I don't delete everything else, just label and archive as appropriate. Plus I have a whole bunch of filters to pre-emptively label email appopriately (but not archive - that's for me to do when I'm finished with it).

    2. Re: To do list by Anonymous Coward · · Score: 0

      I turned off mark-read-on-open/view. I mark it read manually when it is done. If not important, delete it. The problem that I have is that I do not see unread mail in Outlook if it is in a folder so I must categorize manually when I am done with it.

  11. Use two emails: private & public by UnknownSoldier · · Score: 5, Interesting

    I have 2 domain names:

    * Private one that my family uses and know that they can get a near instantaneous response, and
    * Public one that I use for ALL business related emails. I also have an email alias for _each_ company so I can which fucker sells me out if they do.

    If my name was John Smith:

    john.amazon@smith.com
    john.bank@smith.com
    john.crapco@smith.com
    john.groupon@smith.com
    john.monoprice@smith.com
    john.shadyco@smith.com
    john.woot@smith.com

    and I start getting emails from john.shadyco discussing crap co products/services then I know which of these assholes sold me out.

    1. Re:Use two emails: private & public by Darkling-MHCN · · Score: 2

      A good system. I thought of doing the same thing, but then I decided I really don't care who sells me out, or whose data was breached, leaked or copied etc, so I save myself the hassle of opening a new account every time I need to submit an email. I just have a few accounts, the two main ones are:-

      * the decoy account used for anything I don't care about or likely to pull spam
      * the other is your private email account.

      But good on you for having such diligence, I hope you notify these companies when they "sell you out" I bet about 95% of the time they're totally unaware that their emails have been harvested by spammers.

      However there's a flaw in your system, I'm betting if you make the email address that obvious that it is specific to a company, a good hacker will do one of two things... they'll have a script which either removes the email from their spam list or adds a bunch of others guessing your other email accounts. You might want to randomise your email addresses a bit more and record them in a password manager like keepass or lastpass.

    2. Re: Use two emails: private & public by Anonymous Coward · · Score: 0

      Small wonder you're unknown to the world, soldier. Keep fighting the food fight of ordering and renaming your mail boxes, there's value on there somewhere.

      Or not.

    3. Re:Use two emails: private & public by kriston · · Score: 1

      You could have just put "+whatever" after your username. Most email systems ignore anything after the "+" character in email addresses.

      --

      Kriston

    4. Re:Use two emails: private & public by Anonymous Coward · · Score: 0

      That is diligent. I agree with Unknown Soldier, that as your MO, you should make sure you contact these companies when your information is stolen or sold.

      I don't care. I search my email, never delete anything. j

      Its not really deleted anyhow in most cases. If it can be subpoena'd its not really gone in my world, so why delete it from yourself?

    5. Re:Use two emails: private & public by Anonymous Coward · · Score: 1

      it's not so much to know who 'sells you out', it's to know the source of a breached account so you can either change your credentials with them or delete/terminate service and tell 'em to fuck off... BUT you should use something a little harder to decipher than what your parent reply suggests.. otherwise spammers and scammers will just add john.[everymainwebsite]@smith.com to their lists (yes, their software and algos are that 'sophisticated'.. much more so, in fact).

    6. Re:Use two emails: private & public by Corbets · · Score: 1

      I’ve done the same for decades (since back well before gmail and it’s fantastic spam filtering capabilities). I default *@ my domain to me, and add blocks when I get spammed.

      Surprisingly, it’s quite rare that I get third party email. Usually what I get is directly from the company I gave the address to, and while they signed me up for their newsletter without permission, they still honor the unsubscribe request. Still jackasses, but not so bad that I need to stop using them altogether.

    7. Re:Use two emails: private & public by Anonymous Coward · · Score: 0

      The only issue is that It was all of them! So all that work for nothing.

    8. Re:Use two emails: private & public by Anonymous Coward · · Score: 1

      I do similarly but with only one domain, using randomly generated aliases to hand out to businesses which get hacked, sell me out, or just plain spam me. E.g.

      realaccount@example.com

      43f38fa3@example.com
      de36ef49@example.com
      54e106ec@example.com
      cdea6bc8@example.com
      0f039cf2@example.com
      eb709e90@example.com
      e91f34c2@example.com

      This has been helpful not only for me, but also to prove to local businesses that their service provider has been hacked.

    9. Re:Use two emails: private & public by Anonymous Coward · · Score: 0

      Most email systems ignore anything after the "+" character in email addresses.

      But that's exactly why the idea doesn't work.
      (Hint: Anyone doing anything half-way shady knows to remove the + and everything that follows.)

      OP's plan relies on john@smith.com bouncing.

    10. Re:Use two emails: private & public by gmajoe · · Score: 1

      This is a good idea but, frustratingly, a lot of registration forms reject the "+" as an invalid character in an email address despite its being part of the spec. However, if one controlled one's own mail server it would be trivial to combine the grandparent poster's scheme and your own by adding '.' as an extension-delimiting character, with the added benefit that it would be more difficult for spammers to detect.

      I've been doing just that with postfix for a number of years with great success.

    11. Re:Use two emails: private & public by Dan541 · · Score: 1

      I do a similar thing. Except it's a catch-all on a subdomain that is not easily guessed. Being a subdomain means that it has never been targeted by a dictionary spam flood.

      Services that are trustworthy just use my main email address.

      --
      An SQL query goes to a bar, walks up to a table and asks, "Mind if I join you?"
    12. Re:Use two emails: private & public by eneville · · Score: 2

      I do this, via qmail's -default. When a company sells me out or looses their database (linkedin, multiple times) I can easily change at source and echo # > .qmail-linkedin.

      For reading mail, that's done via mutt, since that does a great job of hiding junk content, if there's no text/plain or the HTML is the body, chances are a spam source sent it. Won't be read. If it looks legit via the subject then I'll go to the effort of viewing with lynx.

      For the first part, most vendors (gmail, etc) will allow SMTP and IMAP, so mutt can still attach. I think they allow + addressing, also. Not sure if you can filter out based on the + extension, more than likely you could.

    13. Re:Use two emails: private & public by eneville · · Score: 1

      Sometimes it's an internal compromise and a disgruntled employee takes the user database.

    14. Re:Use two emails: private & public by umafuckit · · Score: 3, Interesting

      I do this too and it's remarkably how rarely I get sold out. It's so rare, in fact, that now out of laziness I end up just giving my "shopping@johnsmith.com" to all on-line vendors because it's easier than starting a new address each time. What's not so rare is that a vendor starts to spam me after first e-mail contact. They always stop when asked, though.

    15. Re: Use two emails: private & public by houghi · · Score: 1

      Example.com exists for a reason.

      I do the same, but just use the company website as name. E.g slashdot.org@example.com

      I also have some themed ones, like hotels2019. Obviously a spambox I delete every so often.

      I use procmail to filter it into about 10 mailboxes.

      --
      Don't fight for your country, if your country does not fight for you.
    16. Re:Use two emails: private & public by LordHighExecutioner · · Score: 4, Funny

      I am John Smith, and you just triggered the arrival of a huge amount of spam to my secret inboxes, you insensitive clod!

    17. Re: Use two emails: private & public by Anonymous Coward · · Score: 0

      This has been helpful not only for me, but also to prove to local businesses that their service provider has been hacked.

      I do the same, but with a probable md5 of their domain name plus a constant salt. It is trivially easy to demonstrate that the jibberish address is unique to that company.

      Problem is they dont care. If you can get past the morons in the front line their IT guy says "you must have got hacked, we use super secure notary grade encryption on all of our websites, it's not us".

      The only thing this scheme is useful for is knowing which places to avoid doing business with in the future... and also sending the alias to an infinite timeout SMTP black hole to slow the spammer down a bit and remove the spam from your inbox.

    18. Re:Use two emails: private & public by worf_mo · · Score: 1

      I have done something very similar during the past two decades. I have one main email address on my primary domain that I only hand out to my customers (few), close friends, and family members, and this address has never been used to sign up anywhere; and I have created virtual aliases for about anything else (currently 118).

      Interestingly, in all this time, only one or two of the aliases that I had used to sign up for services, online shops or websites have been spammed. Nearly all of the spam that arrives is directed at the alias I use for the WHOIS records of my domains, followed by spam directed to my main email address. Based on the timing and the pattern of the initial spam, I think that the main address must have been sucked up by a virus on one of my contacts' devices in the early 2000s.

    19. Re:Use two emails: private & public by johnsie · · Score: 2

      You don't need to open a new account each time, some companies like namecheap offer a catchall that forwards ANY email to a domain to a specified email address. You can find out which email address a spammer used by looking in the "to" field.

    20. Re:Use two emails: private & public by luder · · Score: 1

      I used to do this years ago, but the amount of spam become overwhelming. I eventually ended it when I started receiving shady emails for a company with a domain name similar to mine, when the sender made a typo in the destination address.

    21. Re: Use two emails: private & public by Anonymous Coward · · Score: 0

      That worked for me u TIL dybdns sold me out and switched me to a shit email forwarder, Duocircle. Now they only allow whitelisted email aliases. It's too much to manage so I just use spam@smith.com for anyone I donâ(TM)t want to form a long term email relationship with.

    22. Re:Use two emails: private & public by jareth-0205 · · Score: 1

      so I save myself the hassle of opening a new account every time I need to submit an email.

      In this example the domain is owned, so you'd get all email delivered sent to *@smith.com. No hassle necessary.

    23. Re:Use two emails: private & public by i.r.id10t · · Score: 1

      Better than new accounts is to use extended addressing - the default character is a + so foo+bar@domain gets delivered to foo@domain. Some webmail clients or email validation scripts have issues with the + although it is valid per RFCs, so I changed it on my postfix config to a hyphen (-) - foo-bar@domain gets to foo@domain

      --
      Don't blame me, I voted for Kodos
    24. Re:Use two emails: private & public by Anonymous Coward · · Score: 0

      That's exactly how I do it.

      However, I once ordered something through a tiny webshop (let's call then TinyShop) and never got the confirmation email. I eventually called them and asked if they had a problem receiving my emails. Their response was something like "Uh yeah, but we noticed tinyshop@yourdomain, but WE are tinyshop, not you, so we didn't send you an email" :-D

    25. Re: Use two emails: private & public by Malc · · Score: 1

      I used to do this when I had my own domain. Amazing how quickly after buying tickets that spammers were using my TicketMaster email address. With the advent of GDPR, Iâ(TM)m thinking of starting this again with the goal of getting some of these companies punished.

      Itâ(TM)s a bit of a pain managing unique email addresses per company, but it does reduce the effort of changing an email address.

    26. Re:Use two emails: private & public by fropenn · · Score: 2

      I really hope you don't live at "123 Fake Street." If so, I apologize.

  12. Walled Garden by aleck7 · · Score: 1

    I have heaps of filters in place and I do unsubscribe a lot. It's not zero, but 4-7 items actionable items, moved to sub-folder once actioned upon.

  13. Infinity all the way by Woefdram · · Score: 2

    I'm not very well organised, so it won't come as a surprise that I embraced the "Inbox Infinity" right from the start. Every year or so, I "archive" stuff. Meaning: everything older than, say, a year, will go to a folder in my archive for that year. In a couple of months I'll create the folder 2018 and move everything of 2018 from both Inbox and Sent to it, and I'm done. Very easy to maintain, only takes a few minutes work every year. Very Zen indeed. Sure, at least 95% of all that "archive" is clutter, but who cares? I host my own e-mail and diskspace is cheap.

    --

    Woefdram, l'apprenti sorcier

    1. Re:Infinity all the way by Anonymous Coward · · Score: 0

      +1 to this, this is how I've been working for the last 10 years

  14. That worked well for me, needs auto filters by raymorris · · Score: 1

    I really need to set up some automatic filters again so that I don't have an ever-growing Inbox, so that any email in my inbox is something I want / need to act on. That worked pretty well for for a number of years.

    My current company doesn't use email much for important things, instead using it for a lot of automatic notifications and mailing lists I don't care about. I should filter that stuff.

    1. Re: That worked well for me, needs auto filters by Anonymous Coward · · Score: 0

      You spend so much time here it is hard to believe you need email filters.

      You don't have a "job" or a business, you're that permanent feature in your mom's basement that needs feeding and cleaning.

  15. I'll keep my own counsel, thanks by Anonymous Coward · · Score: 0

    Rather than that of a twerpy millennial that writes about Instagram for a living. Some of us have *real* jobs.

  16. why not both? by i.r.id10t · · Score: 2

    Keep it all. Anything older than a month or so gets moved to archive storage. Default view is sorted by date and then unread. I read it, deal with it, and ignore or read it, flag it as unread and deal with it later. Rarely anything more than 24 hours old. Some notifications, etc. I get I typically just select and file, unless it is one I am looking out for in particular (student questions from course management system, open issue on my work code, etc)

    --
    Don't blame me, I voted for Kodos
    1. Re: why not both? by houghi · · Score: 1

      In the last 20 years I never really needed to search my archive, except for passwords. Password manager took care of that.

      So most emails get deleted when I am done. The 1 per month that is important will be archived outside mail and that right away.

      --
      Don't fight for your country, if your country does not fight for you.
    2. Re: why not both? by Anonymous Coward · · Score: 0

      I assume that is your private e-mail. It is pretty much the same for me.

      The work e-mail OTOH gets search fairly often, usually when some marketing drone makes unsubstantiated claims about reasons for this and that.

      Yes, I am the kind of asshole that backs up my response with a two year old e-mail where they asked for a feature to work in a specific manner that they now wish to claim that they never asked for.
      I don't mind changing the feature, but I'd prefer if people doesn't get the idea that I am to blame for the time spend refactoring code built on that feature.

    3. Re:why not both? by Anonymous Coward · · Score: 0

      Same here: an annual .PST gets started which contains 'jan_in', 'jan_out', 'feb_in', etc. and at the end of the month (or whenever during the month) things get moved - they're always available by search, and out of my 'live' mailbox (so, a bit more-secure), and quickly archivable (close outlook, copy the .PST, open outlook again). At home, on my Mac, I have to virtual windows so I can use outlook to access the archives. Any ideas on a better solution? Appreciated!).

  17. Active inbox by Anonymous Coward · · Score: 0

    I've been using Active Inbox for three years with good success. It's unfortunate that it only works with GMail, but it's still a great tool.

  18. easy by Anonymous Coward · · Score: 0

    I read my email, and then I answer my email.

  19. It isn't 1995 anymore -- text messages by Anonymous Coward · · Score: 0

    Email is lame. It's a mobile world and that means text messages.

    I don't read any emails, they pile up unread. I don't give anyone I know an email address.

    Email is lame. Just like postal service mail. If I could, I would have neither.

    1. Re:It isn't 1995 anymore -- text messages by omnichad · · Score: 4, Informative

      So what makes you read text messages, then? In a world of MMS, they can be just as long as an email, but we'll the downside that it's locked down to a single device with a touch interface.

    2. Re:It isn't 1995 anymore -- text messages by Anonymous Coward · · Score: 0

      It's a mobile world

      It's only mobile if you're self important with no real work or you're blue collar working away from a desk. Unfortunately there's a lot more of the former.

  20. Finally! by 93+Escort+Wagon · · Score: 2

    Inbox Infinity - a philosophy I can get behind! ...with emphasis on the “get behind” part.

    Finally I don’t have to feel bad about the 2000 messages I’ve let get stacked up in my inbox!

    --
    #DeleteChrome
    1. Re:Finally! by Anonymous Coward · · Score: 0

      Fancy guy only has 2000 in his inbox. 15k unread at work... 3k unread at personal.

    2. Re:Finally! by 93+Escort+Wagon · · Score: 2

      Every so often I move messages out of my inbox and into other folders - in theory to deal with them later. And, every year or so, I go to the oldest messages and start working my way forward, dumping any that don't seem relevant anymore. I'm caught up through the year 2008 now!!

      In total I currently have 13000 email messages across all my work mail folders. My personal email totals 3600 messages. BUT in both cases - all the messages have been read, at least!

      --
      #DeleteChrome
    3. Re:Finally! by Un-Thesis · · Score: 1

      My main corporate email address has 54,872 unread emails and 56,889 total since 1 Jan 2017. That's just 2,017 emails read (3.55%). I tell everyone that I lost the email war and that unless they call or text me, I will never see that email they sent.

      --
      Promote freedom; fight fascism.
    4. Re:Finally! by Anonymous Coward · · Score: 0

      Inbox Infinity - a philosophy I can get behind! ...with emphasis on the “get behind” part.

      Finally I don't have to feel bad about the 2000 messages I’ve let get stacked up in my inbox!

      Exactly. In business, there's NO excuse for "missing" (meaning not replying when it's obviously to you, AND work related).

      I work for a company who would never let me off if I ignored something, but work for people who "get too many e-mails" to notice. If they're that lazy, they could actually reuse my inbox rules as most of them are generic.

  21. Ignoring emails is new? by Anonymous Coward · · Score: 0

    People have been ignoring emails (and letters, and voicemails, and texts) for years. I "like" how someone is claiming credit for something that people do naturally. Lol

  22. Religious monthly cleanout and archiving ... by neurocutie · · Score: 2

    My primary email address and mailbox is maintained daily, deleting all spam and junk. At the end of every month, all large attachments are saved (if valuable) and otherwise deleted. Then the mailbox for that month is archived and a new mailbox for the new month starts with zero. Archived mailboxes are accessible via the IMAP server.

    Each month amounts to about 30MB of archived emails. I have emails dating back to the early 1980's. All searchable with grep or imap.

    All incoming emails to this primary email address are also copied to another mailbox. This other mailbox is the one that my cell phone accesses. This mailbox is aged out at about 10 days (i.e. nothing is older than 10 days). So the cell phone doesn't have to keep infinity emails and its set to delete emails after about 7-10 days also.

    I have multiple other email addresses, on gmail, hotmail/outlook, and yahoo. I used to try to maintain these also, but now I just let them do the infinite thing... Only one of these addresses keeps really important stuff. Most are use for non-critical Internet nonsense and handles for various Internet accounts.

    1. Re:Religious monthly cleanout and archiving ... by Anonymous Coward · · Score: 0

      Your post is the perfect example of how tech can slide into wasting our time instead of saving it.

    2. Re:Religious monthly cleanout and archiving ... by Anonymous Coward · · Score: 0

      You seem like the type that would get mad if an update broke spacebar heating.

  23. OMFG by Anonymous Coward · · Score: 0

    If you give your e-mail address to someone but you don't respond or even read your e-mails you are an asshole, full stop. If you get too much "spam" then you should use a separate e-mail address for your Bed Bath & Beyond coupons. It is just fucking rude to ignore people.

    Most white-collar people at work, their job basically revolves around e-mail. You can set up filters so you don't have to read the salespeople patting each other on the back for closing a deal, but you need to actually handle all of your e-mail. Why would you give your actual friends and family less respect than "Bill from accounting"?

    If you're so popular that your personal mail is overwhelming, and you're not a celebrity, I don't know what to tell you.

    1. Re:OMFG by Anonymous Coward · · Score: 0

      Finally some common sense.

      I try to reach inbox zero at least once per week. Stuff that doesn't NEED to be read, such as pizza coupons and select newsletters and mailling lists get filtered into their own respective folders. But human email sent directly to me is always read within 24hrs and replied within 48hrs. Only exception is work related email on weekends, that waits till monday.

  24. Infinity = really bad idea by Anonymous Coward · · Score: 0

    Things may have changed since I learned how all this crap worked 15-odd years ago, but here's what I was told:

    Every time you connect to the IMAP server, it has to synchronize the Inbox with your client. It does this by reading and comparing headers for all the messages in the Inbox. The more messages, the longer this ties up your client and the server.

    Better to just shove everything into one big "Miscellaneous" folder than to leave it in the Inbox!

  25. pfff, "ignore the rest"..NO, be proactive by iggymanz · · Score: 1

    Delete that shit you would ignore, immediately. It will never bother you again. Worried it might be important later or something? Bah, it will get less important with each passing day.

  26. near infinity by RhettLivingston · · Score: 1

    I leave all relevant email in the inbox forever. Irrelevant stuff gets trashed with a swipe. Search provides my "folders" for me on the rare occasion that I need to access anything not immediately visible at the top of the inbox. In general, anymore organization, even the time to set up automatic filtering to folders, would cost me more time to manage than it would save me in my lifetime.

    1. Re:near infinity by Anonymous Coward · · Score: 0

      Irrelevant stuff gets trashed with a swipe.

      Ouch. "Swipe to delete" is asking for tragedy, IMO.

      Always require confirmation to delete anything, even if you have a backup "trash" folder.

  27. The Antisocial Method by Provocateur · · Score: 1

    Two email addresses -- the real one and a stunt double that attracts all the mail order brides and scammers/spammers.

    A cell phone is my other voice messaging system. Also good for texts.

    At the doctor's office: ' Do you have a cell phone?'
    Yes- but I don't answer it; it takes messages.
    To everybody, he's driving and will return my message (or text)

    --
    WARNING: Smartphones have side effects--most of them undocumented.
  28. With SEO NUKE... by wolfheart111 · · Score: 1

    The perfect spamming software lol, :) http://www.senuke.com/pro/

    --
    [($)]
  29. Re:Somehow I feel. by wolfheart111 · · Score: 1

    This was appropriate :(

    --
    [($)]
  30. Not much email by cerberusss · · Score: 2

    I don't understand how people get so much email. I get maybe 5, maximum 10 private emails per day. At work (or rather at my client because I'm a subcontractor), it's different. One clients did communication at our Scrum stand-up meeting. If I was in the CC for email, I archived it immediately (skipping my inbox). My current client uses Slack, but again, not more than maybe 5 messages per day.

    As a colleague said, my job is software development, not email.

    --
    8 of 13 people found this answer helpful. Did you?
  31. It's nice to not have to work that hard by raymorris · · Score: 1

    Yeah I do get to spend a lot of time here.
    It's nice not having to "work" long hours.

    Instead, the hours I put in are studying. Just before seeing your post, I was taking a practice test for my CISSP. That'll both bump my pay up another $15K/year and make it even easier for me to get jobs in laid-back companies where people aren't over-worked.

    1. Re: It's nice to not have to work that hard by Anonymous Coward · · Score: 0

      Everyone is a top earner on ./

      Even raymorris, who keeps his parents' bodies in the freezer, so he doesn't have to report their deaths and keep signing for their pensions.

      But they are now in their 80s and the authorities are beginning to sniff around...

    2. Re:It's nice to not have to work that hard by Anonymous Coward · · Score: 0
  32. If it's because of my role by jader3rd · · Score: 1

    If a human is sending something to me, or my team, it lands in my inbox and I read it. Anything from a bit goes into that bots folder. So I read hundreds of messages a day. It keeps me on top of things. Something I hate the most is talking to someone about a thred and they ask "what folder is it in?" Your Inbox, it should be in your inbox.

  33. Auto filtering by KalvinB · · Score: 2

    If it's worth saving, it's worth filtering into a folder.

    Generic ads for companies I do business with have an Ads folder that is emptied periodically. Bill related emails go into a bill folder. That also gets emptied periodically.

    People I actually care if I get an email from have a filter for them.

    Gmail takes care of spam pretty well on its own.

    The inbox just gradually grows as things go into it that never get filtered into something else.

    If it's not in a folder, it's probably not that important and if space ever becomes an issue I can do more a thorough clearing out.

    People care way too much about the inbox. Labels are where your white listed items go. The inbox is just a grey area that will accumulate over time but can be cleared out if needed.

  34. Zero Inbox by HxBro · · Score: 1

    No emails in my inbox, have folders @respond for ones I need to respond to that I can't immediately, @reference for anything I might thing might be useful later, @payment, then several other folders for filtering work stuff I need to keep or auto filter clients to for response later

    Emails that come in are dealt with immediately, responded to immediately and moved to @reference if I need to keep or deleted, read immediately if it's a mailing list or deleted if I don't have time (if I don't have time now, I probably will never have the time), @payment for purchases.

    By keeping my inbox empty, I can deal with email extremely quickly and I keep my time wastage down, I tend to deal with emails once in the morning, and then once in the evening, keeps the rest of the day free to get on with work.

  35. Use 3rd party tools by Anonymous Coward · · Score: 0

    I've been using 3rd party tools and extensions like AntEater (www.anteateranalytics.com) to help me with the ever increasing flow of data to weed out the noise and find the top contacts and topics in my Inbox.

  36. I use FILTERS by shubus · · Score: 1

    I use FILTERS to drop incoming mail into designated folders. All incoming email must be in my address book else it goes to TRASH. Don't need AI spam filter anymore. My email went from 200/day down to about 20.

  37. With ActivityPub by Anonymous Coward · · Score: 0

    It's the only protocol I'll trust my inbox with. It was written by Jesus her black self. It's worth all the EvanCoins in all the kingdoms.

  38. LIFO - Last in First Out - Always Searchable by nichogenius · · Score: 1

    Data is cheap... ad driven data is free (at the cost of privacy). Why should I ever delete an email? I reply to emails that merit a response. The rest might be spam or random notifications. Ultimately, I never delete emails because I like having a record of them in a convenient, searchable format.

  39. make every mailbox disposable by swell · · Score: 2

    Never use a mailbox that is permanently connected to YOU; your ISP, your work or whatever. OK, you probably have to use your work or school account sometimes- keep it to a minimum.

    Use gmail, hotmail, any of the free services. Have one for family, one for friends, one for work, and at lest two for questionable email (people or businesses you may not want to continue with).

    The key is that they are all disposable, unlike the one your ISP offers. You can dump any of them and open another if they become too spammy. Simply inform your favored correspondents first using the names associated with that mailbox. They will understand if they've ever received spam.

    This assumes that you are using an email program that can manage many accounts in one place. If you've been going to a website with your browser to get your email, you need to reconsider.

    --
    ...omphaloskepsis often...
    1. Re:make every mailbox disposable by AmiMoJo · · Score: 2

      You should never use your ISP's email account. Aside from it being accessible by random ISP staff, if you ever leave that ISP your email address is going to die.

      One of the established providers is probably reasonably stable (can you imagine the shitstorm if hotmail.com went away?) but obviously a domain is your best bet. Are there any services that allow non-technical people to register a domain and have email redirect to Gmail/Hotmail/etc. with a few clicks?

      --
      const int one = 65536; (Silvermoon, Texture.cs)
      SJW, n: "Someone I don't like, and by the way I'm a fuckwit" - AC
  40. infinity? by markdavis · · Score: 4, Insightful

    >"Respond to what you can, and ignore the rest. Key to inbox infinity -- telling close contacts and family that your email replies might be slow in coming -- if at all -- as well as alternative ways to reach you"

    That is just being an asshole. And what "alternative ways" are more efficient and less annoying? Being interrupted constantly with phone calls or texts? Writing a letter?

    1. Re:infinity? by Anonymous Coward · · Score: 0

      >That is just being an asshole.

      No, if they were so concerned they would phone or text.

    2. Re:infinity? by markdavis · · Score: 1

      >"No, if they were so concerned they would phone or text."

      No, if it weren't that urgent and they were considerate, it would be an Email. Something that can be longer, thoughtful, complete, and easy to reply to in comfort and without as much interruption.

    3. Re:infinity? by Anonymous Coward · · Score: 0

      And that concludes this discussion.

      Well said, I should add.

  41. Delete delete delete by Anonymous Coward · · Score: 0

    Delete as soon as done.. trust me. Once I know it is gone I will not search for it.. and anyway it was an email ;-)

  42. Easy by MrKaos · · Score: 1

    Ctrl-A, Delete.

    --
    My ism, it's full of beliefs.
  43. using multiple adresses by houghi · · Score: 1

    I have my own domain.

    For websites and companies, I use e.g. slashdot.org@example.com. I will know if the email is leaked or sold pretty fast. When I get spam, it is eother leaked or sold.

    I then have several others, e.g hotel2019@example.com for all travel related things.

    I use fetchmail to get tge mail and procmail to put it in different mailboxes, like travel, mailinglist, friends, ....

    I believe you can do the same with gmail by doing email+whatever@....
    Not sure, as I do not use gmail.

    --
    Don't fight for your country, if your country does not fight for you.
    1. Re:using multiple adresses by Tomahawk · · Score: 1

      You can. Gmail will allow you to do dots in the email address too, as many as you like, so you can use

      e.x.am.p.le+slashdot@gmail.com

      and the email will be delivered to the example@gmail.com account. The 'sent to' address doesn't get changed, so you can set up filters and rules if you want.

      Very useful.

  44. Marking unread by Tomahawk · · Score: 2

    I have various filters in place to put emails into various folders automatically for me. Most of these folders contain emails that I can ignore (some go directly to the Bin, some are monitoring alert emails, some are status updates on deployment pipelines, some are incidents that my team, but not me, need to work on, etc). I would generally cast a quick eye over these, and when happy I'll just delete everything in the folder.

    The rest stay in my InBox.

    When I have new emails in there, I read them. If this is something I can reply to now, I reply now. If it's something I can ignore, I just close it and leave it there. If it's something I need to do by can't do now, I close it and mark it as unread so that I'll go back to it at some point.

    This means that I generally have a small number of unread emails, listing this that I need to get back to.

    Simple process that has worked very well for me for the last 20 years or so.

    I employ a similar process in Google Inbox where I'll 'check off' emails that I'm done with. I can't mark emails as 'unread', but if I haven't checked if off then it's something I want to get back to at some point. Unfortunately checking off the email doesn't appear to do much on the GMail side, so when Google shutdown InBox it'll complete mess up my system. So I need to do something about this on the Gmail side before they do that. (rather miffed at Google about this, but that's Google for you...)

  45. Either way... by Anonymous Coward · · Score: 0

    Most of the time I don't get any emails. I like it that way. Most people by far are top-posting drooling morons.

    The emails I do get don't get to stay in my inbox after having been dealt with. Everything, that's received AND sent, for threading, gets either sorted in a topical box or stuffed wholesale in the "other" box.

    1. Re: Either way... by Anonymous Coward · · Score: 0

      Same here. I still have 3900 items in the inbox but it could be worse. Some people leave everything in the inbox.

      The inbox is named as intended; for triage. Then the item is deleted or moved to the ânot inboxâ(TM) for later reference.

      Does it really matter? For most phone answering dummies , no. For people who value their time, yes; and is reflected in the general organization of most aspects of their life.

      As with most explanations or debates, it doesnâ(TM)t help unless the person is already doing it partly (to improve) or fully (but incorrect).

      The goldren rule: you canâ(TM)t help someone do something unless they are already doing it.

  46. Wipe It by Anonymous Coward · · Score: 0

    "You know, like with a cloth." - Hillary Clinton

  47. Finally! A name for my practice by vikingpower · · Score: 1

    "Inbox Infinity". Have been practicing this for years. If I don't answer and it's really important, they'll re-email. Or call. Or text. Or send a letter, or the police.

    --
    Religous speak to God. Insane are spoken to by God. When all shut up, one can finally hear Shostakovich in peace
    1. Re:Finally! A name for my practice by Anonymous Coward · · Score: 0

      The problem is, you piss off a lot of people in the process. Nobody likes asking for something and just being ignored.

    2. Re:Finally! A name for my practice by jouassou · · Score: 1

      The worst version of this is if someone asks you for help. Then you spend a few hours looking into it, and write a timely but detailed response. Then a few weeks later, they ask "btw have you looked at my question yet?" If that's how much attention you pay to my input, I won't spend that time on you next time.

    3. Re:Finally! A name for my practice by Anonymous Coward · · Score: 0

      ... it's really important, they'll re-email...

      I work with people like you (I think we all do), and I resent this behavior. It is very disrespectful. If you send me an email and ask for a response, you will get one. 100% of the time. It may take a few days, but I'll get to it, even if my reply is just "sorry, I don't think I can help you with this, but try asking xyz instead..."

      People like you are why, every time I send an email that I need a reply from, I tag it in Outlook with a follow-up flag. Every day, I go through any sent/flagged mail and if I think you've ignored me, I follow up. Repeatedly. It annoys the shit out me, and there are people who I have to try 3-4 times, but it's the only way to get a response from some people.

      Staying on top of email is only impossible when you don't do it. Inbox Zero is easy if you put in even a little bit of effort. When you read an email, just ask yourself a simple question: Do I need to act on this? If no, then archive it; if yes, then put it on your to-do list and archive it anyway.

  48. I prefer to say "Badly", but with AI support by shanen · · Score: 1

    The sorting does help, though the spam filtering is increasingly laughable.

    What I really want is a variation of future delivery. I want to be able to set up replies for the future with reminders as the deadline approaches. The AI aspect would be learning to recognize my priorities to help with recommended deadlines and more timely reminders: "You drafted this reply to Nancy two days ago. Want to check it again or just let it go out tomorrow." In other words I generally want to slow down and control the tempo with priority to the stuff that actually needs it.

    It's ekronomics again, which reminds me that time is up, but I bid you ADSAuPR, atAJG.

    --
    Freedom = (Meaningful - Coerced) Choice != (Speech | Beer^2), and sad sock puppets' bad mods avail them naught.
    1. Re:I prefer to say "Badly", but with AI support by Mr.+Dollar+Ton · · Score: 1

      My AI is miles ahead. It responds to Nancy, so that I don't have to.

    2. Re: I prefer to say "Badly", but with AI support by Anonymous Coward · · Score: 0

      I use the âAuto Screw youâ(TM) feature too.

      Nancy is a bitch. Wouldnâ(TM)t let me in her cookie jar.

  49. Different Inbox, different strategy by misnohmer · · Score: 1

    I maintain 3 inboxes and manage them differently.
    1. Private - Inbox Zero
    2. Wildcard private email, allowing me to filter into sub-folders (or delete automatically if too much spam) based on destination email - Inbox Infinity, check over it once or twice a day
    3. Work email - major rules filtering into a number of sub-folders. Main inbox zero, all sub-folders get different amount of attention (from hourly to weekly attention). I should add that my employer IT already does a good job at filtering out spam from the outside world.

    Occasionally I setup a rule to forward a wildcard private to main inbox for a duration of my dealings with whoever I gave the email to, then I move it back to the once-a-day check folder.

  50. Halfway to Zen by JoeRobe · · Score: 1

    For my work account I let the email pile up in the inbox, ie no sorting outside of some filters to pull out journal TOCs and persistent spam, but I make sure I have no unread emails. I use thunderbird which has a good enough (not great) search capability that I don't see the benefit of going through the work to manually sort the email.

    In my personal account I just let it pile up and look out for emails from folks I care about. Like others I also have a junk.lastname@gmail.com account that I use when webpages ask for my email to give me "special offers from trusted partners".

    Slightly off topic by what do folks think of gmail's spam filter? I'm impressed by how well mine works, but my wife's is notorious for filtering emails that she wants...

    --
    The best way to predict the future is to invent it.
  51. Slow in coming, if ever? by bradley13 · · Score: 1

    If that's the way you want to be - unreliable - go for it. You probably also don't pay your bills on time, you miss appointments, and you generally live - let's be polite here - a "happy go lucky" life. Some people do.

    OTOH, if you are a generally reliable person, then you just have to add your inbox to the other activities you deal with in daily life. That means sorting through every message, binning the crap, and answering the rest in a timely fashion. The same way you (hopefully!) handle your physical mail, only email is a lot easier.

    If you get a lot of mail, you may want to use some tools. Automatically filter messages into categories, for example, or use different email addresses for different purposes. Tools can help, the same way you may use folders to sort your physical papers. Which doesn't change the basic fact that you need to answer your mail, because that's what responsible adults do.

    --
    Enjoy life! This is not a dress rehearsal.
  52. The 90s wants its article back... by wiretrip · · Score: 1

    I think it was origianlly called 'Information Overload'...

  53. delete by Anonymous Coward · · Score: 0

    delete, delete, delete, delete.... Wait, rule for..... delete

  54. I skip email by HalAtWork · · Score: 1

    I just talk to people directly and ask to be reached directly and then deal with things in real time. I get emails as appointment reminders, receipts, if a file needs to be sent to me, but otherwise I am just contacted directly by voice or text.

    1. Re:I skip email by jouassou · · Score: 1

      I'm exactly opposite. I prefer dealing with emails over either calling or in-person meetings, and set my phone on silent while working.

      First of all, if I'm working on a problem and am "in the zone", people calling me or popping into my office breaks the flow, and it can take an hour or two to get back on track with my work after a longer distraction. Emails on the other hand, I can deal with in the natural breaks in-between work bursts. Since my phone is on silent while working, I don't see texts or instant messages before actively checking my phone, so I just treat those as I do emails.

      While replying to emails, I can look up the details of any technical questions that the other person might have. That means that I can usually be more precise and helpful in writing than in conversation, at least in work-related communication on collaborative projects.

      Finally, if people send me an email, I can use it as a todo-note for things that I need to do at work. If people call me or pop in to my office, I need to actively take notes on paper to remember tasks.

      This is at least how I work most efficiently. When it comes to keeping in touch with family and friends, the situation is quite different, and I tend to like in-person meetings or long phone calls. I still use instant messaging similarly to email though, usually writing a long reply to each person once per day (usually in the evening), instead of "instantly" sending dozens of half-sentence texts.

  55. Once a week by jago25_98 · · Score: 1

    ...sounds good.

    If you actually have the discipline to actually do it.

  56. Comment removed by account_deleted · · Score: 1

    Comment removed based on user account deletion

  57. Gmail tagging system by Anonymous Coward · · Score: 0

    I tag all incoming emails with one of a hundred or so tags I've made. I'll sort by tag as needed as the memory piles up, and delete by attachment size if needed.

  58. All read but still there by Anonymous Coward · · Score: 0

    I use "mark all as read" when I'm sure nothing important is there, but newer delete anything - and it saved me trouble more than once

  59. Different tactics by jouassou · · Score: 1

    Work email:
    Skim all email on arrival. If it's spam, delete it. If it's a brief update, just read it. If it's something I'll need to work on later, "Mark as unread". While I'm in the office, I often have a tab open that lists the unread emails, so I can easily see what I need to process later. I don't really sort the email into folders, just search when I need to find something (usually I recall the author and some keywords when needed).

    Personal email:
    I try to keep the inbox empty, and sort emails into folders based on who they're from (digital receipts in one folder, email from family in another, email related to work in another, flight tickets in another, and so on.) If some person or company often sends emails of the same kind, I setup a filter to automatically sort such emails into the correct folders. When I'm busy, some emails remain unsorted, so I usually have a couple of days per year when I clean up the inbox again.

  60. Lots of Outlook rules by Anonymous Coward · · Score: 0

    At work, they've decided constant monitoring is the solution to perpetually broken applications (needful doers), so I have something like 300 Outlook rules. It would be more if I didn't have several of them running VBA scripts. There's just so much noise...ServiceHow sends something like 25 e-mails every time a server reboots.

    At home, I wish I had Outlook. None of these webmail clients seems to have rules functionality. So it's more like I check often but have to just manually drag everything to folders once every month or two. That structure has evolved over time...what happened was that sites steadily increased how much mail they sent out. They used to send newsletters quarterly or monthly or during specific sales. Then it was weekly, daily, and I swear some are every other hour now. I've been unsubscribing from stuff I'd like to keep tabs on but have been drowning in noise from. Stores are bad but job boards are worse. All of the needful doers in recruiting spam the hell out of me with dump trucks full of fake jobs. Can't they just fall down a well and stop stealing oxygen?

  61. Yeah, no by DarkRookie2 · · Score: 1

    Pretty much everything on my personal account is deleted. Rarely anything worth keeping that gets sent there.
    Just about everything sent to my work mail is ruled into an archive never to be seen. The rest get read breifly and then sent to the same archive. I will keep the important stuff in a inbox sub folder for later. Keep the yearly archive around til like March.

    I had approximately 55GB come into my work account last year. The biggest chuck of my storage is this. Similar amounts the two before it. That is way past any free storage amount.

    --
    http://progressquest.com/spoltog.php?name=Son+Of+Son+Of+DarkRookie
  62. Work Life Balance by ne1av1cr · · Score: 1

    For home addresses I use my inbox as a ToDo list, archiving after they're done or appropriately ignored. For work, I do the same only when I'm done I make sure to archive them to the network drive that they're always sending me nagging emails about the network drives running out of storage space.

  63. Business e-mails by Anonymous Coward · · Score: 0

    For my indie game studio I have a different e-mail for every vendor I go through:

    gameartwebsite@mystudio.com
    sfxwebsite@mystudio.com
    bankwebsite@mystudio.com
    slackchat@mystudio.com
    microsoft@mystudio.com
    google@mystudio.com

    Works out nicely.

  64. "Mark as unread" by skinfaxi · · Score: 1

    Forward all addresses to one master address. Stuff that needs attention gets marked as unread. Search "is:unread" to see what needs attention. Delete nothing, ever. Drives my manager crazy to see my 85k inbox but works for me.

  65. I don't. by Anonymous Coward · · Score: 0

    Put simply, I don't. Email is not important to me, nor is it what I use to organize my life. I refuse to let email consume one more second of my time than it absolutely has to.

    So, after I read an email, if it does not require my response, I just delete it. If it does require a response, I have whatever conversation needs to be had, and when it is over, I delete the thread.

  66. Outlook: Inbox and Sent by Anonymous Coward · · Score: 0

    I'm using Outlook for work emails. I have everything in these 2 folders: Inbox and Sent. If I need to find something, I can always re-sort and/or find.

    Anything older than 1 month I archive outside the Exchange Server.

  67. None left unread, archive by year-month... by gosand · · Score: 1

    I have my emails back to 2002. I collect various accounts using fetchmail to my local machine. I read them all, delete as necessary. I save them off into folders by month in the format YYYY-MM so they naturally sort. I also archive my sent mail in the same way.

    I have 228 in my inbox now, and that is all of Dec and Jan (so far). I archive manually when I feel the need.
    If I need to find something, I can just use grep to locate the correct archive, and then either read it in vi or via alpine.

    This has worked for me for many years, and only takes up a few GB of space. I have a cron job to zip and archive it all nightly, and move them off to another server. I use a similar archiving system at work, where I store them off in folders for each year-month. It's outlook, so it's slower and I have less control over it.

    --

    My beliefs do not require that you agree with them.

  68. The same way since 2011 by tcrbang · · Score: 1

    I use yearly folders for each email account and that's it. It's still the most hassle-free way I've found. Here's a full writeup I did back in 2011: https://tcrbang.com/?IMA

  69. move stuff out of yoru INBOX by Anonymous Coward · · Score: 0

    Looking at my GMail account. Most of my Inbox e-mails (21496 entries and counting) are marked as "Important according to Google Magic", including but not limited to crappy newsletters [...]

    1. Optional: filter your newsletters to an "Newsletter" folder.
    2. Read the newsletters.
    3. When done,
    3a. if there's nothing important in them, delete them
    3b. if there is, move them to "Received"

    If you find you're not reading the newsletter: unsubscribe.

    In summary: if you want to have a smaller INBOX... move stuff out of the INBOX.

    Every new year, I create a new subfolder, and move stuff in there. So earlier this month I created "2018/" and with-in that I created "2018/Received" and "2018/Sent", and moved all the messages from the previous year into them.

    1. Re:move stuff out of yoru INBOX by war4peace · · Score: 1

      I have 14 unread messages. Usually there's 3 to 5, but today I was busy with other things and didn't parse my new messages.
      My work account has lots of subfolders, but my personal GMail account has labels attached to e-mails. The place where they reside should not be relevant.

      --
      ...gis sdrawkcab (usually not responding to ACs; don't bother posting as AC)
  70. Email is life or fired by Anonymous Coward · · Score: 0

    I can't ignore emails, and slow responses usually result in complaints or getting yelled at. In my position I typically interact with Directors, VPs, etc and I'm a normal worker bee. As such I'm low man on the totem pole and the expected response to "jump" is "how high?". Ignoring emails or being slow responding doesn't end well.

  71. Why?? by Anonymous Coward · · Score: 0

    Does this poll seem to pop up almost annually? And does it really matter? Managing the inbox aggressively takes too much time to be worth it, when the inevitable Outlook crash will fix it for me at some point.

  72. The Bat! FTW by CSMoran · · Score: 1

    Good email software, filters that automatically sort 90% of incoming messages into folders (family, work, friends, marketing, etc), auto-mark-as-read most of the spam. What's left in the Inbox serves as a priority to-do list, next in line are unread messages in remaining folders. Nothing gets deleted, only marked as read, since storage is cheap. Last 11 years' worth of emails ~30G. All attachments always accessible. Containers easily backupable and convertible to, say, mbox or txt. Powerful internal search and grep for this once in a decade needle in a haystack scenario. Flags, parking, tags and colours for messages if really needed.

    The Bat! is about the only thing that keeps me on Windows.

    --
    Every end has half a stick.
  73. ASCII, fast & easy by denis.goddard · · Score: 2

    I still use pine in an 80x24. It processes the âDâ(TM) key as fast as my finger can tap. No fancy modern GUI will match the reflexes I spent my entire childhood training on videogames. But xterm can!

  74. Why not both? by cascadingstylesheet · · Score: 1

    Why not both?

    I "file" (label) lots of stuff - and my rules label far more than I manually do.

    But I also just let other stuff sit in my Inbox. Not hurting anybody other than taking up a smidgen of space. Can find it via search. Maybe someday if I'm sick or super bored I'll file or delete all 30,000+ ...

  75. 158,000+ unread messages since 2010 by Anonymous Coward · · Score: 0

    158,000+ unread messages since 2010 And counting. That's just my main inbox. Logwatch for various severs adds another 200,000+ unread messages (although I do grep through those).

  76. 3 inboxes, 3 tiers by Anonymous Coward · · Score: 0

    One for important email from trusted sources - I actively monitor this one and it's tied to my phone w/ notifications.

    One for average email from untrusted sources - I monitor this one as needed (not often); tied to phone but w/o notifications.

    One throwaway email for everything else - I never visit this one... dont even remember the password anymore.

  77. Why manage email at all? by Tony+Isaac · · Score: 1

    If you use GMail, the search is so good you can find anything from 10 years ago in a couple of seconds.

    Even Outlook's search is good enough to find most emails quickly (though not nearly as good as GMail).

    I just have two kinds of email: Those that are in my inbox still need some attention. Those that don't, I archive. That's it. It's worked for years, never regretted losing all that time trying to file emails in folders that would mystify me later.

  78. Get your team to a collaborative email platform by Anonymous Coward · · Score: 0

    The problem I have with inbox infinity is filtering out the stuff that might be important at a later day. Sure, I can triage between the 50 emails i get in daily and decide which one is important for me and which one isn't. But lets say i made a mistake and missed the wrong email, how do I find it easily and react to it at one point?

    1. For instance, John sends my coworker a client contract and puts me into CC.
    2. I think - my coworker has this covered, I don't need to deal with this.
    3. A week later something goes wrong (and we all know that something always goes wrong) and I have to check all my conversations with John to see what was promised to be delivered and if the contract has all the details
    4. At this point I have to go through the unread emails, the ones i read and find the contract to get this under my control.
    5. This is taking way too much time for me.

    I think the solution for the big amount of emails is in the way how the team works there. Sending useless emails that should have been chats or sending contracts all over different apps and stuff like that is really not productive. We've tried a couple of platforms that try to solve this problem by making email collaborative (my team can chat around an email...reduces the amount of forwards and CC's or BCC's). I've been using Spark for my email client for more then a year now and I love it, but my team couldn't adopt it - their 'team' version is not intuitive. We also tested out Missive, but their email integration isn't that good...we're currently trying out Loop Email and works great (2 weeks). The only problem is they don't have an android app yet.