Support Desk Software for ITIL-Based IT Department
Wasteofspace asks: "At my current workplace (local government, 250 user site) we are currently working towards achieving a more structured IT department using guidelines set by ITIL. Currently we are using a very poor call logging system running on a Lotus Domino Server, that has no tracking, incident management, problem management etc, and does not integrate into our current directory services (Novell NDS, soon to be migrating to Microsoft AD). Does anyone have any suggestions on a provider of an ITIL compliant support desk application, that is reasonably easy to use, has integration into an LDAP compliant directory service, and has self service functionality for users?"
HP's Service Center. While I hated using it, that was more the way it was implemented in the enterprise I was in at the time. Built from the ground up for ITIL compliance.
My company uses it. It works okay, connects with Exchange for scheduling if you want. You can access it with Windows IE (the thing totally relies on ActiveX) from virtually anywhere to do timesheets, set up work orders, etc. www.connectwise.com
Here are some programs:
Frontrange HEAT
Remedy
Footprints
You could try these people: http://www.richmondsys.co.uk/web/Home.htm Their SupportDesk software is a little clunky at times, but it does work.
Suggestion: HP OpenView Service Desk Has great MS ActiveDirectory integration which can be used to pre-populate tickets with user information, email conduits for setting up a "help@domain.tld" style interface and also support self-service webpages. The client is very easy to use. It also supports CI databases, problem tracking, incident tracking, etc.
- Sometimes you're the pidgeon, sometimes you're the statue.
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Our company uses ServiceCenter. It's a UNIX-based app, runs off of Solaris where I work. We have 25000 employees across 3 countries, and multiple support departments (not just IT), and although ServiceCenter has its strengths and weaknesses like most s/w applications, IMHO it does its job like a charm. I keep my eyes on freshmeat.net and I haven't seen anything come out even remotely close.
pi=sigma{n:0-infinity}[(1/16)^n][(4/(8n+1))-(2/(8n +4))-(1/ (8n+5))-(1/(8n+6))]
So doing it your way (what you described above) is not going to happen, unless (see further)
Keep in mind, when you evaluate things like HP openview/SMARTS InCharge/... that
1) they cost > $50k up front for the software box alone
2) they require a lot of consultancy to get running (ie they're not going to be operational tomorrow, and it's going to cost you)
3) you can't save money on them, as that would mean leaving problems lying around unfixed
4) you become dependent on one partner (as there is a BIG cost associated with working in a new guy, no matter how smart he is, he won't understand your business)
So just hire someone to do this, and give him 3-4 beefy servers to work on. For $50k you can hire a good programmer for a year, and he should be able to get the system operational in a month at the latest. Any modifications can be done through this guy, and the system can be very specific to your business, integrate with everything you want, and it'll actually work. And you get a full-time (very) capable consultant (he wrote your system, how much more capable can someone get) for free for a year. If the system really takes off, you have a free analyst/programmer on your hands.
Think about it.
We use Assyst which is ITIL compliant.
I've been using Remedy (http://www.bmc.com/remedy/) too. You can buy one of their nice but expensive out-of-the-box tools like BMC Remedy Service Desk. Or you can make one yourself with Action Request System in which you create forms and workflow without coding.
Efecte (http://www.efecte.com/en/) is another ITIL compliant solution with different products including a help desk management software. I evaluated their asset management software a couple of years ago and found it very robust and professional. At least at that time their prices were very competitive.
Make sure that Gartner approves any and everything you do, for maximum tongue-in-ass effectiveness. Rolling out AD to replace NDS, looking for FOO-compliant software, all of these things are great, but will they actually work for you? Or will upper management sit around the boardroom table, masturbating furiously, at how irrationally happy the non-technical audit people are?
btw, there's a difference between -1, Vulgar, and -1, Troll. But most of you mods won't understand that.
I want to delete my account but Slashdot doesn't allow it.
AdventNet ServiceDesk Plus is (or will be in the next release) compliant, has AD-integration, has a self-service solution, and is quite nice to use (both from the admin side and the user side). Check www.servicedeskplus.com for more information.
I work for a local government, about the same size, and we decided on GWI Software's c.Support. It works very well and is relatively easy to get up an runnig. It meets the requirements you mentioned.
Ronald said nothing. He flung himself from the room, flung himself upon his horse, and rode madly off in all directions.
$50k for a good programmer that can build something that large single-handedly?!?!? In what part of the country can you find programmers that good that will work for that cheap? Not only that, the $50k miracle programmer is supposed to walk in off the street, completely analyze the entire operations of the IT dept., architect and build the whole mess and integrate into the existing systems in one year?
Also, $50k salary != $50k cost. You forgot Social Security, Health Insurance, HR overhead, etc.
SirWired
Infra is prety cool, ets you gong quickly, ITIL verified, etc...
I like it, should work for an organization like yours.
http://www.infra.be/
http://www.infraenterprise.nl/
http://www.infra.co.uk/
http://www.infra-corp.com/
Remedy is powerful, but its database schema sucks. Trying to troubleshoot it is a nightmare, since they don't use viable names for most of their tables (at least that's how it is for us).
You can never go home again... but I guess you can shop there.
I'm only now looking into what ITIL is, but I'm pretty sure it supports that. Beyond that, it supports the LDAP requirement, it's easy to use, and it has a client login system. We've been very happy with it.
My firm uses http://www.volchok.com/max/ for most of its' IT tracking. Very nice, easy to use interface, ADS integration, excellent logging and reporting features. It does lack user self service functionality though.
My old company used Marval. Whilst it wasn't the easiest package to configure, it was a lot better than the system we used to use, HEAT.
From Wiki:
It is not possible to certify an organization or a management system as "ITIL-compliant,"
Individuals can be "ITIL" certified, but a software package cannot be ITIL compliant/certified/blessed.
Also, seeking a help desk package does little to implement ITIL goals as you must manage all aspects of IT Service to gain the benefits of the ITIL method. You can just take one part and hope it gives you all the benefits. You have to have all the major bases covered: (Configuration management, service level management, etc, etc, etc.)
You might be better off jumping in head first to get all the benefits. At least that is the preaching of the ITIL literature.
Has anyone mentioned "Request Tracker"? I have no idea what ITIL encompasses, but I do know that as a ticketing package, it sure beats all those expensive crap out there.
Get one of your Domino developers to build you a real service desk system on top of Domino. Domino can talk to LDAP for authentication / lookups, and already has all email, workflow and security built into the platform.
I work for a company (TechExcel) that makes HelpDesk software. We have implemented several ITIL configurations.
Here's a link - TechExcel HelpDesk
http://www.bestpractical.com/rt
Whatever features it's missing, I'm sure they'd be happy to add for you at way less than what the above recommendations cost.
My other car is first.
Where I work (local government, 250 user site, Parramatta, NSW in Australia) we had the same request for an ITIL-compliant helpdesk system. We chose RT because it was a) free b) fit into our system c) we could buy the O'Reilly book and d) there was a support community for it.
Give it a try. It's the simplest I've seen. Our guys love it. But most importantly, the company fixes issues almost on the spot, and our annual maintenance is very reasonable. In short, it's one of the easiest bills we pay.
There exists no way of exchanging information without making judgments. --Bene Gesserit Axiom
Service Desk and RT3 are very comparable. Service Desk does have 'a better front end' - but you can do more with RT3 (and RT3 is cheaper). I can't comment on CA support for Service Desk but I will say that they take a hard line in some areas (eg: We will not do that / fix that or address that) as you would expect from a large company (even if you do have a support contract with them).
You CAN customise ServiceDesk (as you definitely can with RT3) - but any front end changes you make in the future you will use when you upgrade. CA ServiceDesk 6 is nearly at the end of it's support cycle. You'll be looking at version 11 at least.
Bottom Line: If all you want is a ticket tracking tool then either will do. Small company? Going on the cheap? Go RT3. Large company, *need* corporate level support, product must be up? Both Best Practical and CA have support - but CA is more recognised and your management is more likely to go with them - especially if you already have CA products and can get a 'discount'.
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Do. Not. Under. Any. Circumstances. Use. Methmethods.
Actually, that is a misnomer. It implies that you can use webMethods and that you can actually get it to work (without spending excessive amounts of cash getting it functioning - let alone processing a few million transactions).
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We use cerberus at work. (University) http://www.cerberusweb.com/ http://www.cerberusweb.com/free_version.php RT is nice too if you got peeps that will work with it to make it work for you.
ITIL encompasses everything from your help desk to your change management processes. I'm not very familliar with Request Tracker, but it appears to just be a ticketing system. An ITIL-compliant solution like ServiceDesk or Remedy would include methods for tracking customers, problems, change management, etc.
ITIL-compliant involves more than being being able to open tickets and use them to track issues. It should have asset-tracking, user management (ie when Joe calls to open a ticket, entering his name should immediately populate the ticket with all of his information), change management (tracking what changes were made to hardware/software when), in addition to incident and problem management (Joe can't get his email). To build a truly enterprise-ready solution on top of a wiki would take a ton of work, I'm sure.
Software used at Queensland University of Technology for this was/is Quantum. I'm not there anymore but from memory, it does all you ask.
philo
There aren't that many well-proven solutions out there that are ITIL-compatible and are used by Local Authorities, but one I'm aware of is Supportworks from Hornbill (http://www.hornbill.com/). They're a British company and have lots of Public Sector customers, so should be suitable. They're also reasonably priced, so I understand, and well-liked by their customers.
So here we go again. People always complain loudly when someone posts a stupid question, but here I see about 95% stupid answers:
- First: there's no such thing as a ITIL compliant software package. ITIL is not a standard it's a collection of best practices.
- Second: The FQ (f**cking question) says 250 users and local government. That scream we're broke from the beginning.
And all I see here are proposal for some crappy $50k packages (Openview, remedy), requiring at least the same in consulting to get up and running.
It's completely possible to tailor your usage of nearly any worth its salt task tracking / helpdesk software package to your interpretation of the ITIL guidelines...
There are plenty of software packages filling your requirements: request tracker (OSS) and JIRA (proprietary) are the two first examples coming to my mind. But please not Openview,remedy or other "fill the resellers pockets" crapware....
Sorry for the rant, ha!
Q.
I use Footprints by unipress now and pretty well hate that. I've used remedy in the past plus the ticketing systems built into half a dozen CRM tools and they also were pretty unpleasant for the most part. If you are on domino now and will be there for awhile I'd recommend at least looking at http://www.gwi.com/ as they have a product that's about as good as possible on Domino. The .Net version is quite a bit better than the Domino version so if you aren't stuck on Domino for this purchase you should definitely give it a look. I worked there a couple of years ago and, at that time, it was incredibly cheap compared to most similar products.
Visit www.clickright.net or www.buchanan.com They have a product called CTS Service Center that was developed using ITIL best practices. It is easy to implement, easy to use, and not expensive.
We used shittyworks http://www.shit.com/ It really blew, and if you logged in just right, it could suck an blow at the same time. Come on folks...
----- I have bad karma for a reason! -----
But if you find something like SMARTS or Netcool or HP Service Center for $50k that will be equally impressive. Hire the main developer of an opensource ticketing system may be a nice compromise.
Check out ITSM by Front Range Solutions. It is a scalable modular package. It was built from the ground up to be ITLS compliant. It can be customized to meet your needs however great. There are a number of large enterprises using it, some on a global scale. It has a famous "little brother" called Heat. Last time I checked however, Heat was not ITLS compliant, but nearly so. If you are going to move toward ITLS, then you should alsoget involved with the Help Desk Institue. The white papers on best practices and the local chapters can help you answer the tough questions about what to do. You are not only changing your software but your IT culture. You need to know what the best practices are, and how to use them or your IT culture will cause you to slip back into your old ways like a smoker who tries to quit with out help. Upper management has to be in lock step with IT and have a "no shortcuts, no exceptions" policy to get you there. If not, after the dust settles, you are just left with a very expensive version of your old system.
I have been using Alloy Software's Asset Navigator. It's a great product, ITIL compliant, AD freindly, scaleable using SQL (I have started with the Access version first) and Web enable option for users to help themselves. Check it out.