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Why Emails Are Misunderstood

werdna writes "The Christian Science Monitor has a piece on why it's so easy to misinterpret emails. From the article: 'First and foremost, e-mail lacks cues like facial expression and tone of voice. That makes it difficult for recipients to decode meaning well. Second, the prospect of instantaneous communication creates an urgency that pressures e-mailers to think and write quickly, which can lead to carelessness. Finally, the inability to develop personal rapport over e-mail makes relationships fragile in the face of conflict.'"

74 of 337 comments (clear)

  1. inflection, emphasis, tone, etc. usually missing by yagu · · Score: 4, Insightful

    From that article, I agree: "If you're vulnerable to this kind of unintentional prejudice, pick up the phone: People are much less likely to prejudge after communicating by phone than they are after receiving an e-mail."

    But, from the article, I disagree: "E-mail tends to be short and to the point." While e-mail can be short and sweet, I've found it to be all over the map. I've seen e-mail as a freebie for people who expound ad nauseum, and it's (e-mail) ubiquitous presence multiplies the wandering missives. Short and sweet is more typical in business settings (though I've seen epics there, too.)

    Consider the classic following example. Read each sentence out loud, with emphasis on the bolded word.

    • I didn't steal the money.
    • I didn't steal the money.
    • I didn't steal the money.
    • I didn't steal the money.
    • I didn't steal the money.

    I've fallen prey to this. It's too easy to project either your mood, or your opinion, etc. into an e-mail's text and consequently misinterpret the senders intent, message, sometimes to the extent you've flipped their intent 180 degrees.

    Most of the time this is just a nuisance. Sometimes it can be amusing -- a story to share over beer (free).

    It is worth exercising due care though to avoid escalations and huge misunderstandings sometimes creating hard feelings, and in more extreme cases damaging relationships. I learned from a few hard lessons, if after a few exchanges a dialog became testy and began escalation, I'd intervene on behalf of myself and the correspondent by curtailing the e-mail until a quick chat on the phone could reset the tone. That almost always worked.

    (While some use some convention to help make tone and such more clear (e.g., *word*, emoticons, ALL-CAPS, etc.), I've found that to help marginally, and in some cases inflame a tense dialog further when that was not the intent.)

  2. My opinion on this article... by zaren · · Score: 5, Funny

    :p

    --
    Come to the University of Mars! Classes starting soon!
  3. Another reason... by Anonymous Coward · · Score: 5, Funny

    is that some are from Nigerian royalty.

    It's really hard to read their broken English. I spent at least 3 days emailing back and forth before I figured how to send them $10000 from my bank account.

    Now, I'm just waiting for the cash to roll in......

  4. I'm Pretty Sure... by Anonymous Coward · · Score: 3, Funny

    I'm pretty sure that they are so misunderstood because they are composed by such gauche and uneducated knuckle draggers. But it could be because the illiterate morons are allowed to operate computers in the first place.

    I'm pretty sure...

  5. This why I hate smilies.. by Channard · · Score: 4, Insightful

    People are perfectly capable of writing letters without using smilies and stupid acronyms. At least they used to be able, god knows that the text generation is up to. The problem isn't that there's anything wrong with email as a form of communiation is that people don't think or re-read their mails before hitting send. If you had to click 'send', and then re-read your mail and click 'send' again ten minutes later, there'd be far fewer misunderstandings and a great deal less internet drama.

    1. Re:This why I hate smilies.. by filament · · Score: 2, Interesting

      I try to avoid using abbreviations in email and SMS (such as "CU l8er") and use proper punctuation because:

      1. It takes a negligably longer time to write proper words,
      2. I like to do things properly,
      3. I consider it polite, and
      4. I appreciate proper use of language and grammar.

      Unfortunately, the use of such shortcuts has become so rampant that when you don't use them people can mistake your succinct comments as curt or angry (perhaps in the "I'm speaking clearly and slowly because I'm absolutely furious" sense). A good friend took offense at such a message (which was intended to be in good humour) because I didn't use a smily. I tried to explain that if I'm unhappy/angry/offended I'll say so (where possible verbally), and in the absence of any smily a positive sentiment is to be assumed by default. Of course, that didn't cut it. My efforts in writing things 'properly' were completely wasted.

      Needless to say, my friend gets smilies in her SMSs now. You can't fight the smily. The smily always wins. ;)

      --
      This sig is covered under the GPL.
  6. Fu the rescue! by JonTurner · · Score: 2, Funny

    That's why I usually begin my letters with:
    FU U F'ing F'er.

    Such a versitile word. And no confusion!

  7. Emoticons by Killjoy_NL · · Score: 5, Insightful

    This is why I think people "invented" emoticons :)

    Or am I mad at those people >:(

    All these thoughts make me sad :(

    and cry :`(

    Who can be indifferent about these things :/

    I would be ecstatic :D

    Ah well, back to my nintendo (>',')>

    --
    This is the sig that says NI (again)
    1. Re:Emoticons by houghi · · Score: 4, Funny

      Hahaha, that was funny. Or did you not mean it in a sarcastic way? Without the emoticon it was very hard to tell.

      --
      Don't fight for your country, if your country does not fight for you.
  8. Re:ummm by robertjw · · Score: 5, Insightful

    Fortunately, nobody ever misunderstands spoken conversations.

  9. all you need to do.. by joe+155 · · Score: 2, Insightful

    ... is keep e-mails short and to the point, avoid telling jokes, even the old classic "a horse goes into a bar, barman says "what's with the long face?"" because it might be misunderstood... or they might not like your joke (even though it's the best joke ever)

    --
    *''I can't believe it's not a hyperlink.''
    1. Re:all you need to do.. by Dunbal · · Score: 4, Funny

      what's with the long face?

      Hi. I am the founder of the "Adenoid Hypertrophy" Foundation. I must inform you that adenoid hypertrophy, if left uncorrected during childhood and early adolescence will result in an increase longitudinal and decreased lateral length of the face of the sufferer. This is called Adenoid fascies by doctors, and looks like a "long face". As a representative of the thousands of people who suffer from this disfiguring disease, I must say that we are offended by your reference to "long faces" as if this were some sort of joke. We consider ourselves damaged by your remarks and insist that you retract your statement immediately or face the consequences which may include litigation.

      --
      Seven puppies were harmed during the making of this post.
  10. Same as a snail mail letter by Bananatree3 · · Score: 3, Interesting

    Email is simply a sped-up version of the old fashion hand-written letter. Yes, you coul tell some of the emotions fo the person by the handwriting, but really words on a page are not new, and the issues with it are stil the same. The only new dimension of it is the speed and ease with which it is passed from one person to the next.

    1. Re:Same as a snail mail letter by Rostin · · Score: 2, Interesting

      The only new dimension of it is the speed and ease with which it is passed from one person to the next.

      Depends on what you mean. I think I agree that the difference between email and letter-writing is purely a function of speed and ease, but I don't think the difference is "simple." The care someone puts into writing an email is affected by the fact that the recipient can instantaneously reply and ask for clarification. The same operation with a letter might take days or weeks. An email is not just a faster letter. The content will typically be different.

  11. Rapport by Cytlid · · Score: 3, Interesting

    The article is really good. (Whoa, I read it!). It's difficult to communicate over written medium. But given time, you can become better at it. I actually wrote a customer this morning and used the terms "woops I goofed!". He have built prior rapport, over the phone.

      Email should be one communication tool in your toolbelt. Not the only one. Re-read your email before you send it. See if you can understand it, reading it from an objective point of view. I'm sure editors and authors do this all the time.

      I typically put a bunch of garbage in an email, re-read it, and throw 90% of the garbage out, and am left with two short sentences that get my point across. When I ramble on and on and on, people get bored. (like this post).

    --
    FLR
    1. Re:Rapport by Cytlid · · Score: 2, Funny
      He have built prior rapport, over the phone.


        Woops I goofed.
      --
      FLR
  12. Um... by GundamFan · · Score: 3, Interesting

    ...Yeah.

    Email is just like IM chat when I am emailing or chating with a friend or coworker I know personaly I often think to myself "this doesn't sound like so and so". When it is someone I don't know personaly that wierdness is not there... because I have no baseline to compare to.

    One thing I do find helps is adding headers and footers to the emails even if it is a quick "good morning So and so" or a "Thanks," before my auto signature(I am not in sales but the same principals used there can apply to many proffesonal settings). The only time I really don't look for things like that is when I know that the person is on a blackberry, and then being overly breif can be forgiven.

    --
    I don't give a damn for a man that can only spell a word one way.
    Mark Twain
  13. Re:inflection, emphasis, tone, etc. usually missin by linvir · · Score: 5, Insightful

    Somewhat ironically, you should have been more specific. English phrases are ambiguous, not the language itself. When speaking, people make up for it with intonation, where other languages would make distinctions using word order and choice. It's the reason I tend to use a lot if italicised words in my typing.

  14. Then what about HTML format emails? by IUSR · · Score: 2, Insightful

    Just like you did, e.g. make the words that need emphasis bold , etc..

    --
    "Houston, we have a problem."
    1. Re:Then what about HTML format emails? by koweja · · Score: 2, Insightful

      There are still way to many email clients in use that only accept plain text, so you can't necessarily guarentee that the recipient will see your markup.

    2. Re:Then what about HTML format emails? by emmadw · · Score: 2, Interesting

      And, many (including me!) people who have an HTML enabled client, disable the HTML facilities.

  15. But it can work for good as well... by RFC959 · · Score: 2, Interesting

    Sometimes the lack of social cues is a good thing. There have been times when I've been irritated at someone and sent them email and realized upon getting their response that they didn't get my irritation - it didn't come across in email, and this was actually a positive thing. Obviously that's a limited case, but it does happen too.

  16. I read it on Slashdot moments ago by OffTheLip · · Score: 4, Funny

    "People Suck at Spotting Phishing" that is "Why Emails Are Misunderstood".

  17. True, even in Slashdot posts by abscissa · · Score: 2, Insightful

    True, natrually. Even Slashdot posts can contain language and diction which seems haughty and arrogant. It is like the poster is trying to "educate" the less informed. Some people even make alot of spelling mistakes and get flamed for it, and we typically assume that these people are poor-intentioned, even when they use ill expressions to correct the original poster.

    Short of writing like Charles Dickens I don't anticipate a solution any time soon. (Webcam?)

  18. Re:inflection, emphasis, tone, etc. usually missin by linvir · · Score: 2, Funny

    Wait, I screwed that up. My point is that the language makes up for deficiencies in one thing by promoting another thing, and intonation is as much a part of "English" as phrases and words.

  19. another favorite example... unintended semantics by yagu · · Score: 3, Interesting

    What makes understanding (and meaning) problematic in e-mail is also well known in AI research. Language, while syntactically specific, grants latitude and license in rule usage and interpretation/extraction of meaning.

    A favorite example of the nuance of true interpretation:

    A long-time foreman of a Nuclear Power Plant was at his retirement party. When asked if he had any parting words of wisdom regarding nuclear power, the foreman winked and said, "Remember, you can never add too much coolant to the core reaction chamber." The story ends with the foreman looking up from his chair on the beach across the bay to see his old plant going up in a mushroom cloud.
  20. Even more shocking, from TFA by 192939495969798999 · · Score: 2, Interesting

    The graphic on the side says that perhaps just over 1/2 of emails are understood + interpreted correctly, compared with 3/4 of phone calls. So about 1 in 4 communications by phone are misunderstood? It's no wonder we are all so stressed out, if 25% of the time you're on the phone with someone, they don't get what you're talking about!

    --
    stuff |
    1. Re:Even more shocking, from TFA by rf0 · · Score: 3, Funny

      You've never worked in tech support have you?

  21. I have been waiting. by Foo2rama · · Score: 5, Funny

    This exact piece of research comes out every year and it is just as earth shattering every time. Thank god that they got it out before the middle of the year and I didn't suffer any anxiety from the delay of the release of this important piece of research. Perhaps since this is written medium did you get the sarcasm?


    Ok kids we got this, yes this issue spawned emoticons, can we move on to more important things like Gizmodo execs and Enzo's cut in half.

    --


    ---In a time of Chimpanzees I was a Monkey.
  22. Same thing goes for posts by Ponga · · Score: 3, Insightful

    Maybe email clients should have a 'Preview' button too, eh?

  23. RL by DimGeo · · Score: 2, Insightful

    It happens in RL, too, you know. Especially if you are talking with people of the opposite sex. In fact, it happens all the time.

  24. Re:inflection, emphasis, tone, etc. usually missin by Bogtha · · Score: 4, Interesting

    You're right in that substitutes for tone of voice and facial expressions are creeping into the language in the form of emoticons etc, but I wonder how long it will be before emoticons are considered to be a proper part of natural languages in the same way that normal punctuation is?

    The constructed language Lojban takes this a step further, with attitudinal indicators that are the rough analogue of emoticons. For instance, .u'i in a sentence indicates that you are amused. However attitudinal indicators are actually a part of the language proper, and are even spoken out loud.

    --
    Bogtha Bogtha Bogtha
  25. Ignorance and Illiteracy by Anonymous Coward · · Score: 4, Insightful

    What is email? It is simply text. It is little different than books, newspapers, magazines, letters etcetera. Yet these other media don't seem to have nearly as much trouble being understood. This is because the difficulty and cost in producing these media better restrict access to those that are better educated.

    Better educated people are able to write and clearly convey a point or concept or emotion. They are also able to properly judge when it is suitable to use a one line message and when it is necessary to write three pages of text to accurately convey a point.

    But, the masses that use email seem to lack this basic level of literacy. They generally lack discipline as well as writing ability. Sadly, the problem is only getting worse as instant messaging and SMS text messaging invade popular culture and further erode basic literacy.

    1. Re:Ignorance and Illiteracy by VWJedi · · Score: 2, Insightful

      "This is because the difficulty and cost in producing these media better restrict access to those that are better educated."

      That is true (in most cases), but the "difficulty and cost" also result in additional editing and proofreading. Certainly in the case of a book, the text may be read by many people (author, author's friends, collegues, editors, etc.) before going to the publisher.

      Unfortunately, those people do not always understand the author's meaning (e.g. technical writing), so you'll still find dumb mistakes in the manual or textbook you just spent $100 on.

  26. I'm guilty of this... by Zaphod2016 · · Score: 3, Insightful

    Finally, the inability to develop personal rapport over e-mail makes relationships fragile in the face of conflict.

    Awhile ago I was working on a project with a few freelancers. It worked out well, so we continued working together. Everything was roses until we ended up in a really ugly project and the "blame game" started. A day later, this wonderful "team" of ours was nothing but a ghost. The resulting flamewar would make even the most persistant /. troll blush.

    Freelancer != Employee

    Email/IM != Meeting

    I'm not sure why, but it would seem as though people *need* to be forced together into horrible and painful meetings when the time comes to make "tough choices".

    My mistake was in allowing my own anti-meeting bias to cloud my better judgement.

  27. But sometimes emails are supposed to offend by i+am+kman · · Score: 5, Insightful

    Actually, I've found most emails correctly carry the emotion of the sender - particularly if their very mad or frustrated.

    The problem is people feel much freer to express extreme anger, curse, and belittle people over email than they ever would in real life.

    Look at many of the posts to this website - while some people really are complete assholes, I'd bet a significant fraction of the posts here would NEVER be said in a face-to-face conversation (particularly if someone dares to actually compliment Windows). That's precisely because emails correctly convey emotion that most people won't express in real life.

  28. Fighting via email by From+A+Far+Away+Land · · Score: 2, Interesting

    I had a girlfriend once [no really], that would want to fight over email sometimes. We'd be talking using MSN Messenger, then suddenly if I said something that pissed her off, she'd sign out and start emailing me instead. It was the most annoying thing in the world, especially since Hotmail was broken and it'd take hours sometimes for one of my replies to find its way back to her inbox.

    It was also impossible to end the fight over email, as anything I said always lead to more problems, until I could talk her into getting back on MSN Messenger to talk with me either by messages, or through a voice-call.

    I think email is easy to hide behind and perfect for chewing someone out, but doesn't have a warm fuzzy side to it at all.

  29. Work rules by evildogeye · · Score: 3, Insightful

    We have a rule at work. If you are going to say something nice, feel free to send an email. If you are going to send something critical or mean, pick up the phone or walk over to the persons desk.

    1. Re:Work rules by Who235 · · Score: 2, Insightful

      Though that isn't a rule at my job, it is one of my own personal rules - but for different reasons.

      I refuse to commit anything to writing that could come around and bite me in the ass later.

      At least over the phone or in person, I can always rely on people's imperfect recollection of what I said to defend my nasty temper.

      But an email - forget it. I might as well put it on a billboard then.

  30. Why misunderstanding is misunderstood by Chemisor · · Score: 4, Insightful

    The problem is not with the lack of nonverbal cues, but with people who are easily offended. Such people simply assume that everyone hates them and everything else in the world. Obviously, such mindset leads to interpreting every sentence in the worst possible way, seeing insult in place of irony, personal attacks in passionate arguments, and hatred in the omission of flattery. The email world would be a far friendlier place if everyone assumed goodwill in correspondence instead, choosing to interpret every statement as if it came from a dearest friend, trustworthy and kind, if perhaps sometimes absent-minded. The best way to become friends with any man is simply to start treating him like one.

    1. Re:Why misunderstanding is misunderstood by zaren · · Score: 2, Interesting

      The problem is not with the lack of nonverbal cues, but with people who are easily offended.

      Or intentionally offended...

      I had a sig that was a quote from a co-worker about me: "You're a Mac user... you're left-handed... you eat Miracle Whip... *and* you're Polish? You're not from this planet!" One day some middle-manager type woman came up to me and informed me that my sig was offensive to her, as "eating Miracle Whip" was an offensive and suggestive comment in certain places, and that I had to change it, or she'd report me.

      Having only been there a few weeks, I changed it.

      Oddly enough, she failed to complain about my next sig, which was two quotes:

      "It's the Information Age... everything gets saved except the human soul" - Usenet posting
      and
      "And as we drift along, I never fail to be astounded by the things we'll do for promises... and a song" - "All The Fools Sailed Away", Dio

      --
      Come to the University of Mars! Classes starting soon!
    2. Re:Why misunderstanding is misunderstood by TubeSteak · · Score: 2

      Sounds like middle-manager woman has a dirty mind.

      You took the safe way out, but you could have just as easily worked up some fake indignation & gone the whole "how dare you suggest... I'm a professional... I should report you" route. Might give her some pause before she gets 'offended' the next time.

      Both are valid options, I just hate giving those people the satisfaction.

      Your story kinda reminds me of the NY Times "scumbag" blowout in their crossword puzzle. First linky from Google: http://www.slate.com/id/2139453/

      Long story short: Some people will get offended even when they know that's not how you meant it.

      --
      [Fuck Beta]
      o0t!
  31. Re:inflection, emphasis, tone, etc. usually missin by SilentChris · · Score: 2, Interesting

    This is a situation where, strangely enough, emoticons really help. For example, I have a fairly good, sarcastic sense of humor -- very difficult to read in emails. Let's say the "money" example had to do with a few bucks stolen from petty cash.

    I didn't steal the money.

    vs.

    I didn't steal the money. :P

    The second conveys a kind of shrugged shoulders, palms upward vibe. It not only says that I didn't steal the money, but also conveys my view that stealing a few bucks is a relatively minor problem and we should move on. Without the emoticon there, that would've been a very difficult sentiment to convey succinctly (I guess I could go into a paragraph explaining my viewpoint, like I did here, but that would be rather onerous).

    Unfortunately, emoticons aren't considered "professional", and that leads to a lot of misguided cues. I kind of wish they were more accepted in a business setting.

  32. Poor Vocabulary? by miyako · · Score: 4, Interesting

    I have often wondered if much of the difficulty which arises in written communcation (email, IM, etc.) is due to a general degredation in the vocabulary of the populous. I beleive that my own vocabulary is just slightly above what may have been the average for people born a generation or two before me, but I think that it is vastly larger than that of many of my 20-something peers. Although there may be many causes of this, such as a general decline in literacy, a lack of focus on grammar in schools, MTV, a general trend toward a more streamlined form of english , a conspiracy run by the dental floss industry, Mercury in retrograde-whatever. The result is that by having a smaller vocabulary, the effective resolution of the language is degredated. The more subtle details of language are lost like converting a true color PNG to an 8 bit gif.
    Compare the letters written by- for example- soldiers during the civil war with letters that are written today. It should be a safe assumption that the regular infantry whos letters are oft cited from that era would be average for the time period. In both cases, we are dealing with a form of written communication. While it is perhaps true that letters written before the advent of email were subject to more revisions and were generally more well thought out, the fact is that there is a much larger breadth of vocabulary used in them. I think that if people today were willing and able to use a larger vocabulary they would be able to correspond more effectively and avoid misunderstandings.

    --
    Famous Last Words: "hmm...wikipedia says it's edible"
    1. Re:Poor Vocabulary? by maxume · · Score: 3, Insightful

      First, you mean that the resolution of the language is degraded, not degredated, which isn't yet a word, but has more google hits than makes me comfortable(346 vs. 19 million for degraded).

      You usage of populous completely misses the meaning of the word, it refers to a large population in a given place, not a part of a given population. Perhaps you were being pompous and referring to your less than literate majority, I don't know.

      Also, believe not beleive, subtler is more subtle than "more subtle".

      Sometimes, it makes sense to convert a full color PNG to an 8 bit gif. It also makes sense to use language that you have full command of. Using words without understanding their nuances leads to communication that is no clearer than that with less words.

      I don't really mean to be such a dick, but if you are going to spend time expounding on the superiority of your vocabulary, you should endeavour to make it actually appear superior.

      As far as letters written with well ink are revised more than email? Probably not. The larger effort involved in the creation and sending of such a letter supports the idea that more thought would be spent on it though.

      I also have trouble with the idea that the most cited letters are typical of the time, it seems that the most cited letters would be the ones that are in some way outstanding, which would likely make them more interesting. So they would either be written with exceptional skill or relate extraordinary events, etc.

      --
      Nerd rage is the funniest rage.
  33. Simply Not True! by Modern+Demagogue · · Score: 2, Interesting

    During a Nonverbal communication class while an undergrad I did significant research into both the literature and previously performed experiments on this subjecte and found an alltogether different result. I posted my paper at:t:

    http://www.moderndemagogue.com/index.php?/archives /131-Remediation-Of-Nonverbals-In-Computer-Mediate d.html

    The introductory paragraph: Non-verbal communication is undeniably a core part of human interaction. The slightest nod of the head, blink of an eyelid, or ill-timed cough can, when analyzed in context, convey the truth of meaning in a conversation. However, today's most utilized communication tool seems to simply deny access to all traditional non-verbal devices. The Internet, not inherently as a medium, but in its current manifestation, with its current crop of computer-mediated communication (CMC) utilities forces use of the written word as the primary medium of rapid communication. Such absence of vocal cues, modifiers, and adaptors utterly eliminates the 63% (or more) of information conveyed in a normal, Face-to-Face (FtF) situation. Such an absence would seem to preclude the Internet and CMC as a forum for social communication and emotional interaction. However, this is a false assumption. A completely independent set of replacement nonverbal behaviors have developed in order to augment the perceived sterility of text-only communication. Furthermore, research demonstrates that not only may social and emotional relationships develop through CMC, but now tend to be the primary utilizations of such technologies. These results arise from a multitude of studies focusing on the intrinsic nature of human communication and the specific manner in which users redefine NVC for the context of this constantly evolving low media richness environment.

    Simply, humans have adapted admirably to the demands of this new method of communication

  34. Re:inflection, emphasis, tone, etc. usually missin by Moofie · · Score: 5, Funny

    How about "Poorly written English is ambiguous."

    --
    Why yes, I AM a rocket scientist!
  35. Education and Literacy by skayell · · Score: 2, Insightful
    Having worked for some very high tech companies where the employees would hardly fit the classification of illiterate or ignorant, I don' think your comment is on the mark. In fact, I would say it is f&*#ing ignorant.

    Books and Newspapers are written by people who are supposed to be good at communications, but often the articles are confusing, misleading, uninformed, biased or just plain wrong.

    The truth is that people are doing the communicating and people are flawed. I believe emails can have all of the flaws of people, just amplified because they believe email to be an informal communication. Coupled with the reasons mentioned in RFA, emails are certainly misunderstood, but not necessarily more so than say a letter.

    1. Re:Education and Literacy by pwnawannab · · Score: 2, Insightful
      Books and Newspapers are written by people who are supposed to be good at communications, but often the articles are confusing, misleading, uninformed, biased or just plain wrong.
      That's why Jay Leno's Monday shows are so funny.
  36. Re:inflection, emphasis, tone, etc. usually missin by Anonymous Coward · · Score: 2, Funny

    In my experience, the problem isn't so much tied to the limitations of communicating via text. It's more a problem of people being very poor at written communication. Most people don't use good grammar and can't spell. They can't type very well either. All these factors conspire to make the whole experience of trying to communicate via any form of text cumbersome and frustrating, and that's assuming they even have a desire to communicate effectively to start with. The chances of someone writing an e-mail well enough to get their point across without a misunderstanding are slim to none.

    I use a lot of smilies and exclamation points to communicate, so I've never had the problem, but I can see how a lesser writer could.

  37. That's why God made CAPITAL letters by ToxikFetus · · Score: 5, Funny
    When one want's to convey importance in an email, merely capitalize every letter in the important word: I didn't STEAL the money. Of course, the problem with this approach becomes readily apparent: How do you emphasize the 'I'? Simple, remove all capitalization from any other word (and for good measure, get rid of that pesky punctuation, except those cute little ellipses). So, as an example:

    mr smith...
    these accusations are an outrage... I didnt steal the money... talk with bob from accounting...
    toodles...
    ted from the mailroom

    See? Clear as a bell. Obviously, ted didn't steal the money. And those ellipses help each sentence flow smoothly into the next.

    Bonus suggestion: If an entire message is important, JUST CAPITALIZE EVERY LETTER. THAT WILL FORCE PEOPLE TO LISTEN AND MAKE YOU SOUND IMPORTANT.

  38. Nothing Wrong with E-mail by panthro · · Score: 2, Interesting

    The conclusions shown in the summary are given as causes of the misunderstandings (anecodotal and experimental) in TFA. I disagree somewhat. Though it is in the main logical to conclude that the problem lies in e-mail not properly conveying all the nuances of human verbal communication, I think the problem is more with the people than inherent limitations in the medium -- in other words, we have to mature into e-mail, it doesn't need to expand for us.*

    1. Lacks facial expressions? Emoticons really do work... especially in block communication like e-mail. It doesn't take long for someone to get used to emoticons as a "second language" of sorts to real-life facial expressions.
    2. Rushed communication? I disagree completely. E-mail, to me, allows me to take my time carefully crafting a message, allowing me to make sure it's worded right and get rid of ambiguities, prejudices, assumptions and errors. In contrast, talking in person often leads to useless circular banter and social faux-pas due to its instantaneous and rushed nature.
    3. Personal rapport? I tend to find e-mail (and other online/text-based) relationships a lot more robust than personal ones, because emotional responses are buffered by the text -- it's a lot harder to get mad at a page of text than a person, generally. Also, in combination with #1, this helps keep things professional and to the point.

    * The article itself basically confirms this by using extant prejudices and other such things as examples of how miscommunications occur -- these are things that we have to work to eliminate, not treat as givens and create solutions around!

    --
    If you're not part of the solution, you're part of the precipitate.
  39. Re:inflection, emphasis, tone, etc. usually missin by Asphalt · · Score: 2, Funny
    Is that why people always get annoyed when I email and ask "What are you wearing?"

    I just happen to be very fashion-concious, but for some reason ....

  40. Re:inflection, emphasis, tone, etc. usually missin by maxwell+demon · · Score: 3, Informative

    Interestingly, I'd interpret your smiley that you actually did steal the money, but believe I cannot prove it (why else would you poke your tongue out at me?). Or, depending on the situation (maybe I got some disadvantage due to that suspect) that you actually didn't take the money, but intended me to believe that you did, and I fell for it.

    In any case, this smiley after that sentence would inevitably give me a very negative impression about you.

    --
    The Tao of math: The numbers you can count are not the real numbers.
  41. Re:inflection, emphasis, tone, etc. usually missin by glsunder · · Score: 5, Funny

    Read each sentence out loud, with emphasis on the bolded word.
            * I didn't steal the money. ...


    I can only imagine thousands of cubical dwellers reaction to their neighbor muttering "I didn't steal the money" over and over again.

    Tommarow, lets go for "I won't kill the president today".

  42. Re:inflection, emphasis, tone, etc. usually missin by tvon · · Score: 2, Insightful

    The problem isn't the langauge, the problem is the person doing the writing. You can't expect to write the same way you speak, it just doesn't work.

  43. Re:Hmmm... by Rostin · · Score: 2, Informative

    Right. Before you treat us to any more of your insights on the history of religion and science, you might want to brush up on the history and reputation of the Christian Science Monitor.

  44. Two other things missing - context and replies by WillAffleckUW · · Score: 2, Interesting

    In most emails, especially those I get from an international research team, I find that two other missing elements in emails are:

    1. Context - frequently, someone sends off an email, but the subject line references some other topic - they replied to you and changed the topic, but did not change the subject line Re: UDS Extract 1.2 forms to what it should be Kramer SNP Project Request, or they bury the context change in the middle of the text without warning - starting with one topic thanks for fixing the forms and then three paragraphs in, in what you thought was a routine thanks for all the fish email, you realize they had dropped in the fact that Earth is about to be destroyed and you need to appeal it in the subbasement filing cabinet last week but you haven't developed time travel.

    2. Replies - sometimes they have all these nested replies - my mother is famous for this, and then halfway down what just looks like reply re reply re reply re reply there's a lone sentence typed in that say oh, the car stopped working so we're spending your inheritence on taxi service but we can't be bothered having the car repaired since we must get on the internet now that we're retired.

    --
    -- Tigger warning: This post may contain tiggers! --
  45. Importance of Capitalization by SPravin · · Score: 5, Funny

    I helped my uncle Jack off the horse
    v/s
    I helped my uncle jack off the horse

  46. Re:Change the damn subject line -and synopsize by hguorbray · · Score: 2

    One of the worst thing I see in corporate settings is email threads between half a dozen people or more in which the gist of the conversation has been totally lost. Some participant's have usually stopped responding at this point because the conversation has gotten sidetracked and no one really remembers what the original issue was.

    Sometimes It is possible to refocus the group and get back to the point by CHANGING the subject line from something like: RE: re: re: re Big Problem
    to:
    Server parameter changes needed (or whatever)

    And then IN THE FIRST SENTENCE OF THE MESSAGE BODY simply, succinctly stating the problem and the decision which must be made and possible decision factors.

    Usually I have to write this AFTER I have made the more technical analysis, which may be a little further down in the email.

    If this first sentence is clear and unambigous (and not casting any blame or making judgements, etc) then you have some chance of re-engaging the principals. Everyone needs clear, simple explanations of technical issues.

    -What's the speed of Dark?

  47. Re:inflection, emphasis, tone, etc. usually missin by camken · · Score: 2, Funny

    i read your comment, and not 10 minutes later i heard someone a few cubes over doing just that..

    i splattered coffee all over my monitor..

    now i have to find a way to clean it up without having to expain that i was reading /. and at least one other person was too..

    hmm. maybe i should just wander around saying "I didn't spill the coffee."

    --
    Moo.
  48. The 5 rules of e-mail by DrLex · · Score: 5, Insightful
    After years of internet usage, I have distilled 5 rules for an e-mail to be understandable for the average person.
    1. Never ask more than 1 question in an e-mail. People will only answer either the first or the last question. If it's really necessary to ask multiple questions, make the mail look like a questionnaire (i.e. put all questions together, bulleted with numbers, with no text in between).
    2. If you ask a question, always put it at the very end of the mail, and don't forget the question mark.
    3. Never try to tell people more than 1 important thing in an e-mail.
    4. Never try to tell people an important thing and ask an important question in the same e-mail. They will most likely only read the important thing and forget about the question, even if you follow rule 2.
    5. Keep your e-mails so short that it's actually impossible to tell anything useful, but if you try to explain it properly it will be too long anyway to fit in the average person's attention span, and people will even understand less than from the too short mail.
    Only if you really know your correspondent well, you can deviate from these rules.
  49. To my dear Nigerian friend by Chemisor · · Score: 2, Funny

    Dear Mr.Smith,

    I certainly appreciate your gracious offer of friendship and, according to my philosophy, will immediately start treating you like one. In the name of our newly-forged friendship, I am wondering if you would be kind enough to advance me TEN THOUSAND US DOLLARS ($10,000.00) to rescue your troubled friend and his container. Surely, as a president of a bank, you ought to have no difficulty in procuring these funds and loaning them to me, your dearest friend, would you? In return you will have my ETERNAL gratitude and that tingly warm feeling that comes from receiving it. I'll then be VERY HAPPY to rescue your friend's container in return for only ONE MIEEELION US DOLLARS ($1,000,000.00).

    In the name of our sincerest friendship,

    Mr.Chemisor
    A good friend in need.

  50. Re:inflection, emphasis, tone, etc. usually missin by Linker3000 · · Score: 4, Funny

    Yep: Even though it was tough to go through the rough in Slough, I ploughed through with hardly a thought!

    --
    AT&ROFLMAO
  51. Re:inflection, emphasis, tone, etc. usually missin by MrNougat · · Score: 2, Insightful

    Consider the classic following example. Read each sentence out loud, with emphasis on the bolded word.

    And yet you, using only text, have been able to use the same five words in the same order in five different ways, delivering five different subtle meanings.

    This points to the fact that the problem is not with writing vs. speaking, but (as I have said many times before to many people) with the way a message is written.

    Too many people think that an email (or any written message) is simply "whatever I would say written down verbatim." This could not be farter from the truth. The syntax of written language is dramatically different than that of spoken language. One syntax should not be used in the other medium.

    --
    Web 2.0 == Giant Blogspam Circle Jerk
  52. Re:inflection, emphasis, tone, etc. usually missin by raygundan · · Score: 3, Funny

    That's not specific enough. It's possible for poorly written language to avoid ambiguity.

    How about "Ambiguously written English is ambiguous?"

    Tautologies FTW!

  53. I always thought it was because... by Ingolfke · · Score: 2, Funny

    there was a dumbass reading it.

  54. Re:Ahem... by Rob+the+Bold · · Score: 2, Funny
    Please refrain from using language of which you do not possess full command.

    I must agree with Winston Churchill: that is a practice up with which I will not put.

    --
    I am not a crackpot.
  55. iLIFE by se7en11 · · Score: 3, Funny
    With that logic, what is Apple trying to tell us with their "i" products?

    iLife = you really have no life, but let's pretend
    iPod = you think this is about you?? LOL!!!11 Look at our profits for the past 3 years.

  56. How is email different from Old School Letter? by Szaman2 · · Score: 2, Insightful

    I call bullshit on this!

    Writing an email, is almost exactly the same as writing an informal letter. You know, one that you put into envelope and drop into the mailbox. How many slashdot readers still corespond with friends or familly on paper? And no, postcards, and wish cards don't count!

    It seems to be a dying art nowdays, but for hundreds of years people used snail mail to communicate with eachother. And for the most part, we figured out how to deal with the ambiguity of the language. You simply articulate your thoughts. Instead of writing one short ambigous sentence, you can allways write 3, that will clearly state your position, intent and indicate your tone. This is what they should teach you in an english class. Why did you think they make you write all these essays, and position papers in your english classes. Written communication is as important as verbal communication, if not more.

    English language is not ambigous! We do not need verbal clues, and tone of voice to convey meaning. Think about it - somehow novel writers, poets, journalists and bloggers have no problems communicating their messages using written word. And yet, the second they start composing an email, all their english skills somehow dissapear and they revert to using emoticons, boldface and italics.

    No, the #1 reason why emails are misinterpreted is that people who send and read them have poor written communication and reading comprehension skills to begin with.

    I use email every day. It is actually my prefered mode of communication. And even though English is my second language, my messages are very rarely misinterpreeted. In the rare cases someone misunderstands me, I actually go to a great length to re-phease what I said and set the record straight in a follow-up email.

  57. Re:inflection, emphasis, tone, etc. usually missin by geeber · · Score: 2, Insightful

    I've seen e-mail as a freebie for people who expound ad nauseum

    Much like slashdot posts. (I kid, I kid :)

    I believe the real problem with email can be summed up in two statements.

    People don't read carefully.
    People don't write carefully.

  58. This is sometimes the cause of turgid e-mails. by sirrobert · · Score: 3, Insightful

    Consider the following sets of sentences:

    • I didn't steal the money; he did.
    • I didn't steal the money.
    • I didn't steal the money; I borrowed it.
    • I didn't steal the money; I stole other money.
    • I didn't steal the money; I stole the frog.

    The parent post correctly points out that often there is not enough context to provide cues to allow the recipient to decode all the information the sender intended to convey.

    There are something like four main channels we use to communicate when speaking with another in person:

    1. Diction (This is the words we use.)
    2. Intonation (This is a 'hyper-verbal' channel. We raise our tones at the end of a sentence to indicate interrogation, etc.)
    3. Gesticulation (Use of 'body language' to provide cues as to how to interpret things spoken. Examples: Raising one eyebrow to indicate irony.)
    4. Tempo (This is the rate at which we speak certain words or phrases.)

    There are other more subtle channels, and some of these channels are the interplay of two channels (intent to be humorous, for example, can be indicated by offering conflicting information on different channels, or on the same channel at different times). The primary channel is Diction: verbal language is a model of rational thought. This is not the case for the media of the other channels; they are not models of rational thought, but are accompanying channels designed to offer logical content regarding the interpretation of the model.

    Because the content of these channels is logical in nature, they can be rendered within the model -- that is, they can be rendered verbally. The information conveyed in these other channels is designed eliminate interpretational ambiguity. Thus, if one is skillful at this rendering, ambiguity can be largely eliminated in typewritten communication, at the minor cost of brevity. The less skill the sender posesses, the less the ambiguities are eliminated and the more major the cost to brevity. This is sometimes (but not always) the reason for the rambling nature of e-mails in any type of communication.

    P.S. Note that in sentence two above, I did not offer supplimental verbal text to offer interpretation. That is because without context, it should be read in an even "tone," none of the words being emphasized. The other interpretations are the result of the assumption that the statement is in contrast to some other (often implicit) statement.

  59. Re:inflection, emphasis, tone, etc. usually missin by aafiske · · Score: 5, Funny

    Woah, dude, good choice! It works really well. I've been trying it out! I won't kill the president today, I won't kill the president today, I won't kill the president today, I won't kill the president today. Try it out!

    One sec, someone's at the door.

  60. Good vocabulary != Good writing by SanityInAnarchy · · Score: 2, Interesting

    I manage to sound reasonably intelligent without using big words all the time. My actual vocabulary is quite large, but my working vocabulary is much smaller -- I don't agonize over word choices. If I want to say "The room was dark," that's what I say. I don't say "The interior was black as obsidian." In fact, the former sentence makes more sense -- the latter could be talking about the color of the room, rather than the lighting.

    I prefer to create an effect through content, rather than presentation.

    It's just as easy to make a completely ambiguous statement with a 25k vocabulary as with a 10k vocabulary. It's just as possible to make an unambiguous statement with a 10k vocabulary as with a 25k vocabulary.

    As far as resolution goes, think about anime. Most anime could be rendered easily as vector graphics, if the artists had bothered to do so. Most anime can be compressed quite a bit, and I know a lot gets lost in translation. And yet, most anime is better than most American TV shows. I'd certainly say Trigun is easily better than, say, Stargate SG-1, which requires much better resolution to look good. And while anime is beginning to use more and more digital effects, it's still a pretty simple medium.

    For that matter, if you're just talking about resolution, Quake 2 looks far worse at 1600x1200 than Quake 4 does at 800x600. "But wait," you say, "that's simply because Quake 4 has far more polygons!" Well, yes. It has far more polygons and it uses them in different ways -- things like bump mapping, shaders, and particle effects that simply didn't exist for Quake 2. But the key here is, in this analogy, pixels are words, and polygons are ideas.

    Content over presentation is true sophistication. Big words are fake sophistication, the kind that people hate "elitists" for. There is a time and a place to use the word "obsidian", but not when "black" or "dark" would do just as well.

    --
    Don't thank God, thank a doctor!